How To Fix HRFPM495 - Line item (&1/&2/&3) has not been approved in Acctng; see long text

SAP Error Message - Details

• Message type: E = Error

• Message class: HRFPM - Messages Budget Planning & Budget Execution

• Message number: 495

• Message text: Line item (&1/&2/&3) has not been approved in Acctng; see long text

What causes this issue?

<DS:DE.HRFPM_FPM_STATUS> Posting status</> of the line item has a value
that does not permit any more changes.
This may be the case, for example, when a change transferred to
Accounting has not yet been approved, or the posting status has not been
reconciled with the processing status of the document in Accounting.

System Response

The system will reject further changes for this document until the
transferred change is approved in Accounting.

How to fix this error?

Perform the <DS:REPN.RHRFPM_WF_RECON> report for reconciling the posting
status and the approval status</> in order to match the status of the
document with the current status of the document in Accounting.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRFPM495 - Line item (&1/&2/&3) has not been approved in Acctng; see long text ?

  The SAP error message HRFPM495 indicates that a specific line item in the Financial Planning and Management (FPM) module has not been approved in the accounting process. This error typically arises in the context of financial transactions or budget management where certain approvals are required before the line item can be processed further.
  Cause:
  
  Approval Workflow: The line item may be part of a workflow that requires approval from designated personnel. If the approval has not been completed, the system will prevent further processing.
  Missing Authorizations: The user attempting to process the line item may not have the necessary authorizations to approve or view the status of the line item.
  Configuration Issues: There may be configuration settings in the SAP system that dictate how approvals are handled, and these may not be set up correctly.
  Pending Actions: The line item may be in a pending state due to other related transactions that need to be completed first.
  
  Solution:
  
  Check Approval Status: Review the approval status of the line item. You may need to consult with the relevant approvers or check the workflow logs to see if there are any pending approvals.
  Review Authorizations: Ensure that the user has the necessary authorizations to approve the line item. If not, the user may need to contact their system administrator to obtain the required permissions.
  Consult Configuration: If you suspect a configuration issue, consult with your SAP Basis or FPM configuration team to ensure that the approval workflows are set up correctly.
  Follow Up on Pending Actions: If there are other transactions that need to be completed, ensure that those are addressed. This may involve checking related documents or line items that could be blocking the approval process.
  Long Text Review: The error message suggests checking the long text for more details. This can provide specific information about why the line item has not been approved.
  
  Related Information:
  
  Transaction Codes: You may need to use specific transaction codes to check the status of the line item or the approval workflow, such as FPM or FB03 for document display.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Documentation: Review the documentation for the Financial Planning and Management module to understand the approval processes and requirements better.
  
  If the issue persists after following these steps, it may be beneficial to engage with SAP support or your internal IT team for further assistance.