How To Fix HRFPM020 - The person/position does not participate in automatic bdgt/cmmt creation

SAP Error Message - Details

• Message type: E = Error

• Message class: HRFPM - Messages Budget Planning & Budget Execution

• Message number: 020

• Message text: The person/position does not participate in automatic bdgt/cmmt creation

What causes this issue?

The selected person/position does not participate in the budget/
commitment creation in the period for which the automatic
budget/commitment creation was activated.

System Response

No commitment/budget is created for the affected person/position.

How to fix this error?

If budget/commitment should be created for the affected
person/position, you
must activate them/it for the participation in the automatic
budget/commitment
creation. The activation takes place in the Customizing of <ZK>Position
Budgeting and Control </>. Contact your system administrator.

Procedure for System Administrators

Check the following IMG activities in the Customizing of <ZK>Position
Budgeting and Control </>:
<ls>Define Grouping for Participation in Automatic Commitment Creation
</>
<ls>Assign Grouping for Participation in Automatic Commitment Creation
</>
<ls>Define Start of Automatic Document Creation for Each Grouping </>

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRFPM020 - The person/position does not participate in automatic bdgt/cmmt creation ?

  The SAP error message HRFPM020 indicates that a specific person or position is not set up to participate in the automatic budget or commitment creation process within the SAP system. This error typically arises in the context of Human Resources (HR) and Financial Management (FM) modules, particularly when trying to create budget or commitment records for positions or personnel that are not configured to do so.
  Cause:
  
  Configuration Settings: The person or position may not be configured correctly in the system to allow for automatic budget or commitment creation. This could be due to missing settings in the relevant infotypes or organizational structures.
  Status of the Position/Person: The position or person may be inactive or not assigned to a budgetary unit that allows for automatic budget creation.
  Authorization Issues: There may be authorization restrictions preventing the system from processing the budget or commitment for that specific person or position.
  Integration Issues: There could be issues with the integration between HR and FM modules, leading to the system not recognizing the person or position for budget purposes.
  
  Solution:
  
  Check Configuration: Review the configuration settings for the relevant infotypes (e.g., Infotype 0001 for Organizational Assignment) to ensure that the person or position is set up correctly for budget and commitment creation.
  Verify Status: Ensure that the person or position is active and properly assigned to the relevant organizational units that are allowed to create budgets.
  Review Authorizations: Check the authorization profiles for the user attempting to create the budget or commitment to ensure they have the necessary permissions.
  Consult with HR and FM Teams: Collaborate with the HR and Financial Management teams to ensure that the integration between the two modules is functioning correctly and that all necessary settings are in place.
  Manual Entry: If automatic creation is not possible, consider entering the budget or commitment manually for the affected person or position as a temporary workaround.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to HRFPM020. SAP frequently updates its knowledge base with solutions for common errors.
  Documentation: Review SAP documentation related to budget and commitment management in the HR and FM modules for best practices and configuration guidelines.
  Training: Ensure that users involved in budget management are trained on the correct processes and configurations to avoid similar issues in the future.
  
  If the issue persists after checking these areas, it may be beneficial to engage with SAP support for further assistance.