How To Fix HRFORMS035 - There is an inactive version of the form name for this form

SAP Error Message - Details

• Message type: E = Error

• Message class: HRFORMS - Messages for HR Form Builder

• Message number: 035

• Message text: There is an inactive version of the form name for this form

What causes this issue?

For this form, there is an inactive version of the Smart Form. The print
program works with the last inactive version of the form, which is
different to the current version. This does not lead to errors, but
means that it does not correspond to the current status of the form.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Go to the HR Forms Workplace and activate the Smart Form in the Smart
Form Editor.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRFORMS035 - There is an inactive version of the form name for this form ?

  The SAP error message HRFORMS035 indicates that there is an inactive version of the form you are trying to use. This typically occurs in the context of SAP HR forms, where a specific form version is required to be active for processing.
  Cause:
  
  Inactive Form Version: The form you are trying to access has an inactive version in the system. This can happen if the form was modified and the new version was not activated.
  Form Configuration Issues: There may be issues with the configuration of the form in the SAP system, such as missing or incorrect settings.
  Transport Issues: If the form was transported from one system to another (e.g., from development to production), the transport may not have included the active version of the form.
  
  Solution:
  
  
  Activate the Form Version:
  
  Go to the transaction code HRFORMS or SFP (Smart Forms).
  Locate the form in question and check its status.
  If the form is inactive, activate it by selecting the appropriate option.
  
  
  
  Check for Multiple Versions:
  
  Ensure that there are no conflicting versions of the form. If there are multiple versions, make sure the correct one is set to active.
  
  
  
  Review Form Configuration:
  
  Check the configuration settings for the form to ensure that all necessary parameters are correctly set.
  Verify that the form is correctly linked to the relevant HR processes.
  
  
  
  Transport Management:
  
  If the issue arose after a transport, check the transport logs to ensure that the correct version of the form was included in the transport request.
  If necessary, re-transport the active version of the form.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to the specific form to ensure that all prerequisites and configurations are met.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as HRFORMS, SFP, and SE78 (for form management).
  SAP Notes: Check for any SAP Notes related to the specific form or error message for additional guidance or patches.
  User Authorizations: Ensure that you have the necessary authorizations to activate forms and make changes in the system.
  
  If the problem persists after trying the above solutions, it may be beneficial to consult with your SAP Basis or HR module team for further assistance.