How To Fix HREXP061 - Search scenario &1 is still being used in communities &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HREXP - HR Expert Finder

• Message number: 061

• Message text: Search scenario &1 is still being used in communities &2

What causes this issue?

You want to delete search scenario &V1&. However, the search scenario
is still being used in communities &V2&.

System Response

To avoid inconsistencies in the system you can only delete a search
sceanrio if it is no longer being used.

How to fix this error?

First delete the assignment to &V1& in communities &V2&.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HREXP061 - Search scenario &1 is still being used in communities &2 ?

  The SAP error message HREXP061 indicates that a search scenario is still being utilized in certain communities, which prevents you from deleting or modifying that search scenario. This typically occurs in the context of SAP's Employee Self-Service (ESS) or other HR-related applications where search scenarios are configured for use in various communities or groups.
  Cause:
  The error arises when you attempt to delete or modify a search scenario that is currently in use by one or more communities. This is a safeguard to ensure that active functionalities are not disrupted.
  Solution:
  To resolve this error, you need to identify and remove the association of the search scenario with the communities that are using it. Here are the steps you can follow:
  
  
  Identify the Communities: Check which communities are using the search scenario. The error message provides the community identifiers (e.g., &2) that are associated with the search scenario (e.g., &1).
  
  
  Access Community Settings: Navigate to the community settings in the SAP system where the search scenario is configured. This can typically be done through the SAP GUI or the relevant configuration transaction.
  
  
  Remove the Search Scenario: In the community settings, locate the search scenario that you want to delete or modify. Remove the association of the search scenario from the communities listed in the error message.
  
  
  Save Changes: After removing the search scenario from all associated communities, save your changes.
  
  
  Retry the Action: Once the search scenario is no longer in use, you should be able to delete or modify it without encountering the error.
  
  
  Related Information:
  
  Transaction Codes: Depending on your SAP version, you may use transaction codes like HRESS_CMPNT or HRESS_CMPNT_ADMIN to manage communities and search scenarios.
  Documentation: Refer to SAP Help documentation for detailed instructions on managing search scenarios and communities.
  Authorization: Ensure you have the necessary authorizations to make changes to search scenarios and community settings.
  Testing: After making changes, it’s a good practice to test the functionality to ensure that the search scenario is working as expected in the remaining communities.
  
  If you continue to experience issues, consider reaching out to your SAP support team or consulting the SAP community forums for additional assistance.