How To Fix HREIC_ARC004 - Archive handle incorrect; records for activity GUID cannot be archived

SAP Error Message - Details

• Message type: E = Error

• Message class: HREIC_ARC - Message Class for Archiving Object HR_EIC

• Message number: 004

• Message text: Archive handle incorrect; records for activity GUID cannot be archived

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HREIC_ARC004 - Archive handle incorrect; records for activity GUID cannot be archived ?

  The SAP error message HREIC_ARC004 indicates that there is an issue with the archiving process related to a specific activity GUID. This error typically arises when the system is unable to archive records due to inconsistencies or issues with the archive handle.
  Cause:
  
  Incorrect Archive Handle: The archive handle may not correspond to the records that are supposed to be archived. This can happen if the records have already been archived or if there is a mismatch in the data.
  Data Inconsistency: There may be inconsistencies in the database that prevent the archiving process from completing successfully.
  Missing Records: The records associated with the specified activity GUID may be missing or have been deleted.
  Authorization Issues: The user may not have the necessary authorizations to perform the archiving operation.
  
  Solution:
  
  Check Archive Handle: Verify that the archive handle being used is correct and corresponds to the records you are trying to archive. You can do this by checking the archive management logs.
  Data Consistency Check: Run consistency checks on the database to identify any inconsistencies that may be causing the issue. This can often be done using transaction codes like SARA (Archive Administration) or SARI (Archive Information System).
  Review Logs: Check the application logs for any additional error messages or warnings that may provide more context about the issue.
  Reprocess Archiving: If the records were previously archived, you may need to reprocess the archiving job or delete the existing archive entries and attempt the archiving process again.
  Authorization Check: Ensure that the user executing the archiving process has the necessary authorizations. You can check this in the user roles and profiles.
  Consult SAP Notes: Look for relevant SAP Notes that may address this specific error. SAP frequently releases notes that provide fixes or workarounds for known issues.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes related to archiving, such as SARA (for archiving administration) and SARI (for viewing archived data).
  SAP Documentation: Review the official SAP documentation for archiving processes to ensure that you are following the correct procedures.
  Support: If the issue persists, consider reaching out to SAP support for assistance, providing them with detailed information about the error and the steps you have already taken.
  
  By following these steps, you should be able to identify the root cause of the error and implement a solution to resolve it.