How To Fix HREG_PA01001 - Invalid format entered; see long text

SAP Error Message - Details

• Message type: E = Error

• Message class: HREG_PA01 - Egypt: Message class for PA

• Message number: 001

• Message text: Invalid format entered; see long text

What causes this issue?

The ID number entered is invalid.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Verify that the ID number meets the following requirements:
Contains 14 digits (numbers)
Does not contain any alphabetic or special characters
Starts with either a 2 or a 3
2 is for people who were born before the year 2000
3 is for people who were born in or after the year 2000
After the initial number, the next 6 numbers must be the date of birth
in YYMMDD format

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HREG_PA01001 - Invalid format entered; see long text ?

  The SAP error message HREG_PA01001 typically indicates that there is an issue with the format of the data entered in a specific field, often related to personnel administration or HR-related transactions. This error can occur in various contexts, such as when entering employee data, payroll information, or other HR-related inputs.
  Cause:
  
  
  Invalid Data Format: The most common cause is that the data entered does not conform to the expected format. This could be due to:
  
  Incorrect date formats (e.g., entering a date as MM/DD/YYYY instead of DD/MM/YYYY).
  Invalid characters in fields that only accept alphanumeric characters.
  Numeric fields receiving non-numeric input.
  Length of the input exceeding the allowed limit.
  
  
  
  Configuration Issues: Sometimes, the error can arise from incorrect configuration settings in the SAP system, such as validation rules or field settings.
  
  
  User Input Error: The user may have mistakenly entered data in the wrong field or made a typographical error.
  
  
  Solution:
  
  
  Check Input Format: Review the data you have entered and ensure it matches the expected format. Refer to the field descriptions or documentation for the correct format.
  
  
  Refer to Long Text: The error message suggests checking the "long text" for more details. In SAP, you can usually find additional information by clicking on the error message or using the F1 help function. This may provide specific guidance on what is expected.
  
  
  Validation Rules: If you have access to configuration settings, check if there are any validation rules that might be causing the error. Adjust them if necessary, but ensure that changes align with business requirements.
  
  
  Consult Documentation: If you are unsure about the expected format, consult the relevant SAP documentation or user manuals for guidance on the specific transaction or module you are working with.
  
  
  Seek Help from IT Support: If the issue persists and you cannot identify the cause, consider reaching out to your IT support team or SAP administrator for assistance. They may have access to logs or additional tools to diagnose the problem.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions to common problems.
  User Forums: Online SAP community forums can be a valuable resource for finding solutions to similar issues encountered by other users.
  Training and Documentation: Ensure that users are trained on the correct data entry procedures and that they have access to up-to-date documentation.
  
  By following these steps, you should be able to resolve the HREG_PA01001 error and ensure that data is entered correctly in the SAP system.