How To Fix HREFIGB056 - NI number: &1 matches to personnel numbers &2 ; enter only one

SAP Error Message - Details

• Message type: E = Error

• Message class: HREFIGB - Messages for Electronic-Filing

• Message number: 056

• Message text: NI number: &1 matches to personnel numbers &2 ; enter only one

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HREFIGB056 - NI number: &1 matches to personnel numbers &2 ; enter only one ?

  The SAP error message HREFIGB056 indicates that there is an issue with the National Insurance (NI) number being entered in the system. Specifically, the error states that the NI number you are trying to enter matches multiple personnel numbers, and the system requires you to enter a unique NI number that corresponds to only one personnel number.
  Cause:
  
  Duplicate NI Numbers: The NI number you are trying to enter is already associated with more than one personnel record in the SAP system.
  Data Entry Error: There may have been a mistake in entering the NI number, leading to a match with multiple records.
  Data Integrity Issues: There could be underlying data integrity issues in the personnel records, such as incorrect or duplicate entries.
  
  Solution:
  
  Verify NI Number: Check the NI number you are entering to ensure it is correct and does not have any typographical errors.
  Check Personnel Records: Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to look up the personnel numbers associated with the NI number. This will help you identify which personnel records are linked to the NI number.
  Update Records: If you find that the NI number is indeed associated with multiple personnel numbers, you will need to determine which personnel record is correct and update the records accordingly. You may need to consult with your HR department to resolve any discrepancies.
  Enter Unique NI Number: If the NI number is valid but is associated with multiple personnel records, you will need to enter a unique NI number that corresponds to only one personnel record.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP for HR data management, such as PA20, PA30, and PA40 (for personnel actions).
  Data Maintenance: Regularly review and maintain personnel records to ensure data integrity and avoid such errors in the future.
  Consult Documentation: Refer to SAP documentation or your organization's SAP support team for specific guidelines on handling NI numbers and personnel records.
  
  If the issue persists after following these steps, it may be necessary to escalate the matter to your SAP support team or HR department for further investigation and resolution.