How To Fix HREFIGB034 - Student loan already exists on the effective date &1 of the new SL1

SAP Error Message - Details

• Message type: E = Error

• Message class: HREFIGB - Messages for Electronic-Filing

• Message number: 034

• Message text: Student loan already exists on the effective date &1 of the new SL1

What causes this issue?

A student loan record for the infotype 0070 subtype <ZK>CSL </>already
exists on the effective date of the incoming form SL1. Existing student
loan deductions must be first stopped by the receipt of form SL2 before
a new student loan can be issued.

System Response

The system does not allow the update.

How to fix this error?

Investigate the source of the original infotype 0070 to ensure data was
entered correctly in this record. If this is the case, you should
contact the Inland Revenue as this SL1form may have been sent to you in
error.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HREFIGB034 - Student loan already exists on the effective date &1 of the new SL1 ?

  The SAP error message HREFIGB034 indicates that there is an attempt to create a new student loan (SL1) for an employee, but a student loan already exists for that employee on the specified effective date. This error typically arises in the context of managing employee benefits or payroll deductions related to student loans.
  Cause:
  
  Existing Student Loan Record: The primary cause of this error is that there is already an active student loan record for the employee on the effective date specified in the new loan entry.
  Incorrect Effective Date: The effective date for the new student loan may overlap with the existing loan's effective date.
  Data Entry Error: There may be a mistake in the data entry, such as entering the wrong employee ID or loan details.
  
  Solution:
  
  Check Existing Loans: Review the employee's records to confirm if there is indeed an existing student loan on the specified effective date. You can do this by navigating to the relevant infotype (e.g., IT 0210 for student loans) in SAP.
  Adjust Effective Date: If the existing loan is valid and should remain, consider adjusting the effective date of the new loan to a date after the existing loan's end date.
  Terminate Existing Loan: If the existing loan is no longer valid or needs to be replaced, you may need to terminate or end-date the existing loan record before creating the new one.
  Consult with HR/Payroll: If you are unsure about the existing loan or how to proceed, consult with your HR or payroll department for guidance on managing student loan records.
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes in SAP that manage student loans, such as IT 0210 (Student Loans).
  Documentation: Refer to SAP documentation or user manuals for specific instructions on handling student loans and related error messages.
  User Roles: Ensure that you have the appropriate permissions to view and modify employee loan records in SAP.
  Testing: If changes are made, test the new entry in a development or testing environment before applying it in the production system to avoid further errors.
  
  By following these steps, you should be able to resolve the HREFIGB034 error and manage student loan records effectively in SAP.