How To Fix HRECM00ADMTOOLS008 - Existing record for &1 valid from &2 to &3 will be deleted or delimited

SAP Error Message - Details

• Message type: E = Error

• Message class: HRECM00ADMTOOLS - Messages Used in Compensation Administration Tools

• Message number: 008

• Message text: Existing record for &1 valid from &2 to &3 will be deleted or delimited

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRECM00ADMTOOLS008 - Existing record for &1 valid from &2 to &3 will be deleted or delimited ?

  The SAP error message HRECM00ADMTOOLS008 indicates that there is an existing record for a specific object (denoted by &1) that is valid from a certain date (&2) to another date (&3), and this record is either going to be deleted or delimited. This message typically arises in the context of managing employee records, such as infotypes in the Human Capital Management (HCM) module.
  Cause:
  
  
  Data Overlap: The error usually occurs when there is an attempt to create or modify a record that overlaps with an existing record's validity period. For example, if you are trying to create a new record that starts before the existing record ends, SAP will flag this as a conflict.
  
  
  Deletion or Delimitation: The system is indicating that the existing record will be deleted or delimited (i.e., its validity will be changed) to accommodate the new record being created or modified.
  
  
  Solution:
  
  
  Review Existing Records: Check the existing records for the object in question (e.g., employee infotypes) to understand the validity periods. You can do this by navigating to the relevant infotype in the SAP GUI.
  
  
  Adjust Validity Periods: If the new record is necessary, consider adjusting the validity periods of the existing records. You may need to delimit the existing record to free up the validity period for the new record.
  
  
  Consult with HR Team: If you are unsure about the implications of deleting or delimiting records, consult with your HR team or the person responsible for data management to ensure that the changes align with business processes.
  
  
  Use Transaction Codes: Use transaction codes like PA30 (Maintain HR Master Data) to view and edit employee records. You can also use PA20 (Display HR Master Data) to check existing records without making changes.
  
  
  Error Handling: If the deletion or delimitation is not intended, you may need to investigate why the system is attempting to do this. Check for any custom logic or workflows that might be triggering this behavior.
  
  
  Related Information:
  
  Infotypes: In SAP HCM, infotypes are used to store employee data. Each infotype has a validity period, and overlapping validity periods can lead to conflicts.
  Data Consistency: Maintaining data consistency is crucial in HR systems. Ensure that any changes made do not violate business rules or data integrity.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. Sometimes, specific configurations or updates can resolve underlying issues.
  
  By following these steps, you should be able to address the error message and manage the records effectively.