How To Fix HRDSYS519 - The file for SAP standard documentation must not be used

SAP Error Message - Details

• Message type: E = Error

• Message class: HRDSYS - Messages for HR documentation system

• Message number: 519

• Message text: The file for SAP standard documentation must not be used

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRDSYS519 - The file for SAP standard documentation must not be used ?

  The SAP error message HRDSYS519, which states "The file for SAP standard documentation must not be used," typically occurs in the context of HR (Human Resources) or personnel administration when there is an issue with the documentation or file being used in the system.
  Cause:
  
  Incorrect File Usage: The error often arises when a standard SAP documentation file is being used in a context where a custom or specific file is required. This can happen if the system is configured to expect a certain type of documentation that is not being met.
  Configuration Issues: There may be configuration settings in the SAP system that are not aligned with the expected documentation standards.
  Missing or Corrupted Files: The required documentation files may be missing or corrupted, leading the system to throw this error.
  
  Solution:
  
  Check Configuration: Review the configuration settings in the HR module to ensure that the correct documentation files are being referenced. This may involve checking the settings in transaction codes like PA30 (Maintain HR Master Data) or other relevant HR transactions.
  Use Custom Documentation: If the system is configured to use custom documentation, ensure that the correct custom files are uploaded and available in the system.
  File Integrity: Verify that the documentation files are not corrupted. If necessary, re-upload or restore the files from a backup.
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error. There may be patches or updates that resolve the issue.
  Contact SAP Support: If the issue persists after checking the above points, consider reaching out to SAP Support for further assistance. They can provide more specific guidance based on your system configuration and version.
  
  Related Information:
  
  Documentation Management: Understanding how SAP handles documentation in HR processes can help prevent this error. Familiarize yourself with the documentation types and their configurations.
  SAP Community: Engaging with the SAP Community forums can provide insights from other users who may have encountered and resolved similar issues.
  Training and Resources: Consider training sessions or resources on SAP HR module configurations to better understand how to manage documentation effectively.
  
  By following these steps, you should be able to identify the cause of the HRDSYS519 error and implement a suitable solution.