How To Fix HRDSYS058 - The documentation must not be deleted (a link still exists)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRDSYS - Messages for HR documentation system

• Message number: 058

• Message text: The documentation must not be deleted (a link still exists)

What causes this issue?

The documentation with object type &V1&, object name &V2& and country
grouping &V3& in language &V4& links to the documentation to be
deleted. For this reason the documentation cannot be deleted.

How to fix this error?

Remove the link from the documentation.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRDSYS058 - The documentation must not be deleted (a link still exists) ?

  The SAP error message HRDSYS058 indicates that there is an attempt to delete a document or documentation link that is still in use or linked to other objects within the system. This typically occurs in the context of HR (Human Resources) documentation management, where certain documents are associated with employee records or other HR-related entities.
  Cause:
  The error is triggered when:
  
  You try to delete a document that is still linked to an employee or another object in the system.
  The document is part of a workflow or process that is currently active.
  There are existing references to the document in other records or tables.
  
  Solution:
  To resolve the HRDSYS058 error, you can follow these steps:
  
  
  Check Document Links: 
  
  Review the document in question to identify any existing links or references. This can be done by checking the related employee records or other HR objects that may be associated with the document.
  
  
  
  Remove Links: 
  
  If you find any links to the document, you will need to remove or unlink them before attempting to delete the document again. This may involve editing employee records or other related objects.
  
  
  
  Check Active Workflows: 
  
  Ensure that there are no active workflows that involve the document. If there are, you may need to complete or terminate those workflows before proceeding.
  
  
  
  Consult Documentation: 
  
  Refer to SAP documentation or help resources for specific instructions on managing documents in the HR module. This can provide additional context on how to handle linked documents.
  
  
  
  Use Transaction Codes: 
  
  Utilize relevant transaction codes (such as PA20 for displaying employee data or PA30 for maintaining HR master data) to navigate to the records and check for links.
  
  
  
  Seek Help from SAP Support: 
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting SAP Notes for any known issues or patches related to this error.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any updates or patches that may address this issue.
  Documentation Management: Familiarize yourself with the documentation management processes in SAP HR, including how to properly link and unlink documents.
  User Permissions: Ensure that you have the necessary permissions to delete documents and manage links in the system.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.