How To Fix HRCALFIREPORTING325 - The employee exist in more than one record, manual activity required.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRCALFIREPORTING - Messages for Finnish payroll reporting

• Message number: 325

• Message text: The employee exist in more than one record, manual activity required.

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRCALFIREPORTING325 - The employee exist in more than one record, manual activity required. ?

  The SAP error message HRCALFIREPORTING325 indicates that there is a conflict in the employee records, specifically that the employee exists in more than one record. This typically occurs in the context of HR reporting or data processing where the system expects a unique record for each employee but finds multiple entries.
  Cause:
  
  Duplicate Records: The employee may have been entered multiple times in the system, possibly due to data entry errors or system integration issues.
  Multiple Employment Relationships: An employee might have multiple employment relationships (e.g., part-time and full-time) that are not properly distinguished in the reporting context.
  Data Migration Issues: If data was migrated from another system, it’s possible that duplicates were created during the migration process.
  Incorrect Configuration: There may be configuration issues in the HR module that lead to the system not recognizing the unique identifier for the employee.
  
  Solution:
  
  
  Identify Duplicate Records:
  
  Use transaction codes like SE16 or SE11 to check the relevant tables (e.g., PA0001, PA0002) for duplicate entries for the employee in question.
  Run reports to identify duplicates based on employee ID or other unique identifiers.
  
  
  
  Merge or Delete Duplicates:
  
  If duplicates are found, determine which record is the correct one and either merge the data into a single record or delete the unnecessary duplicates.
  Ensure that all relevant data (e.g., payroll, benefits) is preserved in the correct record.
  
  
  
  Review Employment Relationships:
  
  If the employee has multiple employment relationships, ensure that they are correctly configured in the system. This may involve setting up the relationships in a way that the reporting tool can distinguish between them.
  
  
  
  Data Validation:
  
  Implement data validation checks to prevent future duplicates from being created. This can include setting up unique constraints or validation rules during data entry.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP support team for specific guidance related to your version of SAP and the HR module.
  
  
  
  Manual Intervention:
  
  As the error message suggests, manual activity is required. This may involve reaching out to HR personnel to confirm the correct employee record and making necessary adjustments.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and S_AHR_61016300 (HR Reports).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles: Ensure that users have the appropriate roles and permissions to view and edit employee records.
  
  By following these steps, you should be able to resolve the error and ensure that employee records are correctly maintained in the SAP system.