How To Fix HRCALFIREPORTING012 - Undefined employee group &1 and employee subgroup &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRCALFIREPORTING - Messages for Finnish payroll reporting

• Message number: 012

• Message text: Undefined employee group &1 and employee subgroup &2

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRCALFIREPORTING012 - Undefined employee group &1 and employee subgroup &2 ?

  The SAP error message HRCALFIREPORTING012 indicates that there is an issue with the employee group and employee subgroup configuration in the system. Specifically, it means that the system cannot find a defined employee group and subgroup combination for the specified values (&1 for employee group and &2 for employee subgroup).
  Cause:
  
  Missing Configuration: The employee group and subgroup combination may not be defined in the system. This can happen if the configuration was not set up correctly or if there are changes in the organizational structure that have not been reflected in the system.
  Data Entry Error: There may be a typo or incorrect entry in the employee master data, leading to the system not recognizing the specified group and subgroup.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to view or access certain employee groups or subgroups.
  
  Solution:
  
  
  Check Configuration:
  
  Go to the SAP configuration settings (transaction code SPRO) and navigate to the relevant area for employee groups and subgroups.
  Ensure that the employee group and subgroup combinations are defined correctly in the system.
  
  
  
  Verify Employee Master Data:
  
  Use transaction code PA20 (Display HR Master Data) to check the employee master data for the specific employee.
  Confirm that the employee group and subgroup are correctly assigned to the employee.
  
  
  
  Correct Data Entry:
  
  If there is a typo or incorrect entry, correct the employee master data using transaction code PA30 (Maintain HR Master Data).
  
  
  
  Check Authorizations:
  
  Ensure that the user has the necessary authorizations to access the employee group and subgroup data. This may involve checking roles and authorizations in the user profile.
  
  
  
  Consult Documentation:
  
  Review any relevant documentation or guidelines provided by your organization regarding employee group and subgroup configurations.
  
  
  
  Contact Support:
  
  If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  
  
  Related Information:
  
  Employee Group: This is a classification of employees based on their employment status (e.g., full-time, part-time, temporary).
  Employee Subgroup: This further categorizes employees within an employee group based on specific criteria (e.g., job type, pay scale).
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and SPRO (SAP Project Reference Object) for configuration.
  
  By following these steps, you should be able to resolve the error message HRCALFIREPORTING012 and ensure that the employee group and subgroup are correctly defined in your SAP system.