How To Fix HRCALARREPORTING081 - The employee must leave company but does not have a valid ANSeS reason

SAP Error Message - Details

• Message type: E = Error

• Message class: HRCALARREPORTING - Messages for payroll reports

• Message number: 081

• Message text: The employee must leave company but does not have a valid ANSeS reason

What causes this issue?

You have granted leave to an employee via the infotype Personnel
Action. In spite of the fact the employee is absent within the system,
the base pattern of the National Health Insurance System cannot
communicate this absence since the system cannot establish
correspondance between the absence reasons in the infotype Personnel
Action and the absence code provided by the National Social Insurance
Administration (ANSeS).

System Response

The base pattern of the National Health Insurance System does not
communicate the employee absence.

How to fix this error?

In the Implementation Guide, check the existing entries in activity
<DS:SIMG.OHAARAN011>Assign reason type to reasons for action </>, in
the section <ZH>Payroll Accounting-> Lists-> Base pattern of the
National Health Insurance System-> Assign reason type to reasons for
action</>.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRCALARREPORTING081 - The employee must leave company but does not have a valid ANSeS reason ?

  The SAP error message HRCALARREPORTING081 indicates that there is an issue with the employee's termination process in the SAP system. Specifically, it suggests that the employee is marked for leaving the company, but there is no valid reason provided in the ANSeS (Agência Nacional de Segurança Social) system for the termination. This can occur in HR modules when processing employee exits.
  Cause:
  
  Missing ANSeS Reason: The employee's record does not have a valid reason for leaving the company that is recognized by the ANSeS system.
  Incorrect Configuration: The configuration settings for the termination reasons in the SAP system may not be aligned with the requirements of the ANSeS.
  Data Entry Error: There may have been an oversight or error during data entry, leading to the absence of a required termination reason.
  
  Solution:
  
  
  Check Employee Data: Review the employee's master data in the SAP system to ensure that a valid termination reason is assigned. This can typically be done in the infotype related to employee status or termination.
  
  
  Assign Valid ANSeS Reason: If the termination reason is missing, you will need to assign a valid ANSeS reason. This can usually be done in the employee's infotype for termination (e.g., Infotype 0000 - Actions or Infotype 0001 - Organizational Assignment).
  
  
  Configuration Review: If the issue persists, check the configuration settings in the SAP system to ensure that the termination reasons are correctly mapped to the ANSeS requirements. This may involve consulting with your SAP HR configuration team or a functional consultant.
  
  
  Consult Documentation: Refer to the SAP documentation or help resources for specific guidelines on how to handle employee terminations and the required fields for ANSeS compliance.
  
  
  Testing: After making the necessary changes, test the termination process again to ensure that the error does not reoccur.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on handling ANSeS reasons.
  User Roles: Ensure that the user processing the termination has the appropriate permissions to make changes to employee records.
  Training: If this is a recurring issue, consider providing training for HR personnel on the importance of correctly entering termination reasons and understanding the implications for compliance with ANSeS.
  
  By following these steps, you should be able to resolve the error message HRCALARREPORTING081 and successfully process the employee's termination.