How To Fix HRCALARREPORTING063 - There are no entries for employee &1 in the Social Insurance table

SAP Error Message - Details

• Message type: E = Error

• Message class: HRCALARREPORTING - Messages for payroll reports

• Message number: 063

• Message text: There are no entries for employee &1 in the Social Insurance table

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRCALARREPORTING063 - There are no entries for employee &1 in the Social Insurance table ?

  The SAP error message HRCALARREPORTING063 indicates that there are no entries for a specific employee in the Social Insurance table. This error typically arises during payroll processing or reporting when the system attempts to retrieve social insurance data for an employee but finds none.
  Cause:
  
  Missing Data: The employee may not have any entries in the Social Insurance table (e.g., infotype 0580 or similar) for the relevant period.
  Incorrect Employee Number: The employee number (&1) specified in the error message may be incorrect or not exist in the system.
  Data Not Maintained: The necessary social insurance data may not have been maintained for the employee, either due to oversight or because the employee is new and has not yet been set up.
  Time Period Issues: The reporting period may not align with the periods for which social insurance data has been maintained.
  
  Solution:
  
  Check Employee Data: Verify that the employee number provided in the error message is correct. Use transaction codes like PA20 or PA30 to check the employee's master data.
  Maintain Social Insurance Data: If the employee does not have any entries in the Social Insurance table, you will need to create or update the relevant infotype (e.g., infotype 0580) to include the necessary social insurance information.
  Review Time Period: Ensure that you are looking at the correct time period for the social insurance data. If the reporting is for a specific period, check that the data exists for that timeframe.
  Consult with HR/Payroll Team: If you are unsure about the required data or how to maintain it, consult with your HR or payroll team for guidance on the necessary entries.
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes related to social insurance, such as infotype 0580 (Social Insurance) and others that may be applicable based on your country’s regulations.
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message. SAP frequently releases notes that may provide additional context or solutions.
  Documentation: Review SAP documentation or training materials related to payroll processing and social insurance reporting to ensure compliance with local regulations.
  
  By following these steps, you should be able to resolve the error and ensure that the necessary social insurance data is available for the employee in question.