How To Fix HRBEN00FMODULES181 - PDC retroactive accounting date for employee could not be determined

SAP Error Message - Details

• Message type: E = Error

• Message class: HRBEN00FMODULES - Error Messages for Benefits - Function Modules

• Message number: 181

• Message text: PDC retroactive accounting date for employee could not be determined

What causes this issue?

The system evaluated an eligibility rule that uses the actual hours
worked by an employee as an eligibility criterion. However, for this
particular employee no <DS:DE.BDERR>Recalculation date for PDC
</> is stored on the <ZK>Payroll Status</> infotype (0003).
Either the employee is not subject to time evaluation (as specified by
the <DS:DE.PT_ZTERF>Time management status
</> setting on the <ZK>Planned Working Time</> infotype (0007)), or
time data has not yet been evaluated for the employee.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If time evaluation is not required for the employee, assign him/her to
a different eligibility grouping that refers to an eligibility rule
without actual hours worked as an eligibility criterion.
If actual hours worked are to be used as an eligibility criterion, run
the time evaluation program (RPTIME00) for the employee in question so
that the <LS>Recalculation date for PDC</> is set on the <ZK>Payroll
Status</> infotype (0003).

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRBEN00FMODULES181 - PDC retroactive accounting date for employee could not be determined ?

  The SAP error message HRBEN00FMODULES181 indicates that the system is unable to determine the retroactive accounting date for an employee in the context of the Personnel Development and Compensation (PDC) module. This error typically arises during payroll processing or when trying to execute certain HR-related functions that require a retroactive accounting date.
  Causes:
  
  Missing or Incorrect Data: The employee's master data may be incomplete or incorrect, particularly in the areas related to payroll, benefits, or employment status.
  Retroactive Accounting Date Not Set: The retroactive accounting date may not be defined in the system for the employee, or it may not be set correctly in the relevant infotypes.
  Configuration Issues: There may be configuration issues in the system related to payroll or benefits that prevent the retroactive accounting date from being determined.
  Time Evaluation Issues: If time evaluation has not been run correctly, it may lead to discrepancies in the data that affect the retroactive accounting date.
  Infotype Data: The relevant infotypes (e.g., infotype 0000, 0001, 0002, etc.) may not have the necessary data filled out or may have incorrect entries.
  
  Solutions:
  
  Check Employee Master Data: Review the employee's master data in the relevant infotypes to ensure that all necessary information is complete and accurate.
  Set Retroactive Accounting Date: If the retroactive accounting date is not set, you may need to manually set it in the appropriate infotype (e.g., infotype 0014 for wage types).
  Run Time Evaluation: Ensure that time evaluation has been run for the employee, as this can affect the determination of the retroactive accounting date.
  Review Configuration: Check the configuration settings in the SAP system related to payroll and benefits to ensure they are set up correctly.
  Consult Documentation: Refer to SAP documentation or notes related to this error message for any specific guidance or patches that may address the issue.
  Debugging: If the issue persists, consider debugging the program or transaction that is generating the error to identify the root cause.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and PC00_MXX_CALC (Payroll processing) to troubleshoot the issue.
  User Roles and Authorizations: Ensure that the user has the necessary roles and authorizations to access and modify the relevant infotypes.
  
  If the problem continues after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP HR modules.