How To Fix HRBASRO021 - The changes are not permitted due to payroll status (control record)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRBASRO - Messag clas for HR Romania

• Message number: 021

• Message text: The changes are not permitted due to payroll status (control record)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRBASRO021 - The changes are not permitted due to payroll status (control record) ?

  The SAP error message HRBASRO021 indicates that changes to employee data are not permitted due to the payroll status in the control record. This typically occurs when you attempt to make changes to an employee's master data or infotype records while the payroll process is in a certain status that does not allow modifications.
  Cause:
  
  Payroll Status: The payroll control record for the employee is set to a status that prohibits changes. This can happen if the payroll has already been processed for the period, or if the payroll is currently being processed.
  Locked Period: The period for which you are trying to make changes may be locked for payroll processing.
  Incorrect Time Frame: You may be trying to make changes outside of the allowed time frame for the employee's data.
  
  Solution:
  
  
  Check Payroll Control Record: 
  
  Go to the transaction code PA03 (Maintain Payroll Control Record) and check the status of the payroll control record for the relevant period. Ensure that the payroll is not locked for the period you are trying to modify.
  
  
  
  Unlock the Period: 
  
  If the payroll has been processed and you need to make changes, you may need to unlock the payroll period. This can be done by changing the payroll status in the control record, but be cautious as this may affect payroll results.
  
  
  
  Make Changes in the Correct Period: 
  
  Ensure that you are trying to make changes in a period that is open for modifications. If the payroll has been finalized, you may need to wait until the next period or process a retroactive change if necessary.
  
  
  
  Consult with Payroll Administrator: 
  
  If you are unsure about the implications of changing the payroll control record or if you do not have the necessary permissions, consult with your payroll administrator or HR personnel.
  
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  PA30: Maintain HR Master Data
  PA03: Maintain Payroll Control Record
  PC00_MXX_CALC: Payroll processing (where MXX is the country code)
  
  
  
  Documentation: Review SAP documentation or help files related to payroll processing and control records for more detailed guidance.
  
  
  Testing: If you are in a development or testing environment, you can simulate the payroll process to understand how changes affect the payroll status.
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues or provide updates related to this error message.
  
  
  By following these steps, you should be able to resolve the HRBASRO021 error and make the necessary changes to the employee data.