How To Fix HRBASRO016 - New entry overlaps with entry from & to &

SAP Error Message - Details

• Message type: E = Error

• Message class: HRBASRO - Messag clas for HR Romania

• Message number: 016

• Message text: New entry overlaps with entry from & to &

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRBASRO016 - New entry overlaps with entry from & to & ?

  The SAP error message HRBASRO016 ("New entry overlaps with entry from & to &") typically occurs in the context of maintaining infotypes in the SAP Human Resources (HR) module. This error indicates that the date range of the new entry you are trying to create overlaps with an existing entry in the same infotype.
  Cause:
  The error is caused by attempting to enter a new record that has a start date and/or end date that conflicts with an existing record in the same infotype. For example, if you are trying to create a new employment record for an employee that starts on January 1, 2023, but there is already an existing record that runs from December 15, 2022, to February 15, 2023, the system will throw this error because the new entry overlaps with the existing one.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Records: Review the existing entries in the infotype for the employee to identify any overlapping records. You can do this by navigating to the relevant infotype (e.g., IT0000 for Actions, IT0001 for Organizational Assignment, etc.) and checking the date ranges.
  
  
  Adjust Dates: If the new entry is indeed necessary, you may need to adjust the start and/or end dates of the new entry so that it does not overlap with existing records. Ensure that the new dates are within the permissible range.
  
  
  Modify Existing Records: If the existing records are no longer valid or need to be updated, you can modify or delete them as appropriate. Be cautious when deleting records, as this may affect historical data.
  
  
  Consult with HR Team: If you are unsure about which records to modify or how to proceed, consult with your HR team or the person responsible for maintaining employee records to ensure compliance with company policies.
  
  
  Use Transaction Codes: Use transaction codes like PA30 (Maintain HR Master Data) to view and edit infotype records.
  
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP HR that store specific types of information about employees (e.g., personal data, organizational assignment, payroll data).
  Date Validity: Each infotype record has a validity period defined by a start date and an end date. It is crucial to ensure that these periods do not overlap when entering new records.
  SAP Notes: If you encounter persistent issues or if the error seems to be related to a system bug, check SAP Notes for any relevant updates or patches that may address the issue.
  
  By following these steps, you should be able to resolve the HRBASRO016 error and successfully maintain the employee records in SAP.