How To Fix HRBAS00_PNPCE023 - Function not possible: personnel numbers are already restricted

SAP Error Message - Details

• Message type: E = Error

• Message class: HRBAS00_PNPCE - Logical Database PNPCE

• Message number: 023

• Message text: Function not possible: personnel numbers are already restricted

What causes this issue?

You attempted to restrict the personnel numbers even though a
restriction already exists. You can set only one restriction at any one
time.

System Response

The function you have chosen to restrict the personnel numbers is not
avaliable.

How to fix this error?

If you want to use the function you have chosen, you must first remove
the existing restriction.
The selection screen helps you to restrict the personnel numbers that
the report should process. In addition to the simple selection
conditions, you can also use other functions according to
configuration. In principle, the following functions are supported:
Dynamic selections
Org. structure
Search help
Selection ID
In this way, you can reduce the number of personnel numbers to be
processed from the beginning and shorten the runtime of the report. You
cannot howver combine the functions mentioned above. You can only use
one of these functions at any one time. If you want to change function,
you must delete the previously used function.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRBAS00_PNPCE023 - Function not possible: personnel numbers are already restricted ?

  The SAP error message HRBAS00_PNPCE023 indicates that a function cannot be executed because the personnel numbers involved are already restricted. This typically occurs in the context of HR (Human Resources) processes, particularly when trying to perform actions on personnel records that have been locked or restricted due to various reasons.
  Cause:
  
  Personnel Number Locking: The personnel numbers may be locked due to ongoing processes such as payroll, time evaluation, or other HR-related transactions.
  Authorization Issues: The user may not have the necessary authorizations to access or modify the personnel records.
  Data Consistency Checks: The system may have identified inconsistencies or issues with the personnel data that prevent further processing.
  Batch Processing: If the personnel numbers are part of a batch process that is currently running, they may be temporarily restricted.
  
  Solution:
  
  Check Lock Status: Use transaction SM12 to check if the personnel numbers are locked. If they are, you may need to wait until the locks are released or contact the user/process that has locked them.
  Review Authorizations: Ensure that the user has the necessary authorizations to perform the action on the personnel records. This can be checked in transaction SU53 or by consulting with your security team.
  Check for Ongoing Processes: Verify if there are any ongoing HR processes (like payroll runs) that might be locking the personnel records. You may need to wait until these processes are completed.
  Data Consistency: Run consistency checks on the personnel data to identify and resolve any issues. This can often be done through specific HR reports or transactions.
  Contact Support: If the issue persists and you cannot identify the cause, consider reaching out to your SAP support team or consulting the SAP Notes for any known issues related to this error.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA40 (Personnel Actions), and SM12 (Display and Delete Locks).
  SAP Notes: Search for SAP Notes related to the error message for any patches or updates that may address the issue.
  Documentation: Review SAP documentation on HR processes and error handling for further insights into managing personnel data.
  
  By following these steps, you should be able to diagnose and resolve the issue related to the HRBAS00_PNPCE023 error message.