How To Fix HRASR00_INFTY023 - Form scen. &1 vers. &2 serv. &3: Field &4 can use only data rec. index 1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRASR00_INFTY - Backend Infotype Services

• Message number: 023

• Message text: Form scen. &1 vers. &2 serv. &3: Field &4 can use only data rec. index 1

What causes this issue?

The field is assigned to a field of the backend service for which an
operation other than "Create" is used. Only during a "Create" operation
can there be more than one data record. Specify the data record index =
1.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

For <ZK>SAP_PA</> services
Select the IMG activity <DS:SIMG.HRAS_HRASR00FSCNPA>Process Form
Scenario for Personnel Admin. Infotypes (Service SAP_PA)</> and then
<ZK>Versions</> -><ZK> Assignment of Fields</> in the dialog structure.
For <ZK>SAP_PT</> services
Select the IMG activity <DS:SIMG.HRAS_HRASR00FSCNPT>Process Form
Scenario for Time Management Infotypes (Service SAP_PT)</> and then
<ZK>Versions</> -> <ZK>Assignment of Fields</> in the dialog structure.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRASR00_INFTY023 - Form scen. &1 vers. &2 serv. &3: Field &4 can use only data rec. index 1 ?

  The SAP error message HRASR00_INFTY023 typically occurs in the context of SAP HR (Human Resources) and is related to infotype processing. This specific error indicates that a certain field in the infotype can only use data record index 1, which means that the system is expecting a specific data record to be used, but it is encountering an issue with the data being processed.
  Cause:
  
  Data Record Index Issue: The error suggests that the field in question is trying to access a data record index other than 1. In SAP HR, infotypes can have multiple records, but certain fields may be restricted to only the first record (index 1).
  Incorrect Data Entry: There may be an issue with the data being entered or processed, such as trying to use a field that is not applicable for the current record.
  Configuration Issues: The infotype configuration may not be set up correctly, leading to the system expecting a different data structure.
  
  Solution:
  
  Check Data Entry: Ensure that the data being entered into the infotype is correct and that you are not trying to access a field that is restricted to data record index 1.
  Review Infotype Configuration: Check the configuration of the infotype in transaction SPRO (Customizing) to ensure that the fields are set up correctly and that there are no restrictions that are causing the error.
  Use Correct Data Record: If you are trying to process multiple records, ensure that you are referencing the correct data record index. If the field can only use index 1, make sure that you are not inadvertently trying to access a different index.
  Debugging: If you have access to debugging tools, you can analyze the program logic to see where the error is being triggered and what data is being processed at that time.
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP HR that store employee-related information. Each infotype can have multiple records, but some fields may be restricted to specific records.
  Data Record Index: In SAP, data records are indexed starting from 1. If a field is restricted to index 1, it means that it can only pull data from the first record of that infotype.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. Sometimes, SAP releases updates that address specific error messages or issues.
  
  If the problem persists after checking these areas, it may be beneficial to consult with your SAP support team or refer to SAP documentation for further assistance.