How To Fix HRASR00_HRBAS005 - Rule &1 does not permit multiple entry for field &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRASR00_HRBAS - Message class for SAP_PD service

• Message number: 005

• Message text: Rule &1 does not permit multiple entry for field &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRASR00_HRBAS005 - Rule &1 does not permit multiple entry for field &2 ?

  The SAP error message HRASR00_HRBAS005 indicates that a specific rule (denoted by &1) does not allow multiple entries for a particular field (denoted by &2). This error typically occurs in the context of SAP HR (Human Resources) when working with infotypes or rules that govern the data entry process.
  Cause:
  
  Rule Configuration: The rule defined in the system for the specific infotype or field does not allow multiple entries. This could be due to the business logic defined in the configuration of the HR module.
  Data Entry Violation: The user is attempting to enter multiple records for a field that is restricted to a single entry based on the defined rules.
  Infotype Settings: Certain infotypes are designed to allow only one entry for specific fields (e.g., personal data, organizational assignment).
  
  Solution:
  
  
  Review the Rule Configuration: Check the configuration of the rule associated with the infotype. You may need to adjust the rule to allow multiple entries if that aligns with business requirements.
  
  Use transaction code SPRO to access the configuration settings.
  Navigate to the relevant HR area and review the rules for the infotype in question.
  
  
  
  Data Entry Correction: If the rule is correct and should not allow multiple entries, ensure that the user is entering data correctly. They should only input a single entry for the field in question.
  
  Review the data being entered and remove any duplicate entries that violate the rule.
  
  
  
  Consult Documentation: Refer to SAP documentation or help files related to the specific infotype and rule to understand the intended behavior and any constraints.
  
  
  Testing: After making any changes to the configuration, conduct thorough testing to ensure that the changes work as expected and do not introduce new issues.
  
  
  User Training: If the error is due to user misunderstanding, consider providing training or guidance on how to correctly enter data in the system.
  
  
  Related Information:
  
  Infotypes: In SAP HR, infotypes are used to store employee-related data. Each infotype has specific fields, and some fields may have restrictions on how many entries can be made.
  Rules and Constraints: Rules are often set up to enforce business logic and ensure data integrity. Understanding these rules is crucial for effective data management in SAP HR.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on handling it.
  
  If the issue persists after following these steps, it may be beneficial to consult with an SAP HR expert or reach out to SAP support for further assistance.