How To Fix HR_BW_PY99001 - Transfer not possible because payroll is running

SAP Error Message - Details

• Message type: E = Error

• Message class: HR_BW_PY99 - BW Data Extractor

• Message number: 001

• Message text: Transfer not possible because payroll is running

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HR_BW_PY99001 - Transfer not possible because payroll is running ?

  The SAP error message HR_BW_PY99001: Transfer not possible because payroll is running typically occurs in the context of SAP Human Capital Management (HCM) when there is an attempt to transfer payroll data to the Business Warehouse (BW) while the payroll process is still active. This error is designed to prevent data inconsistencies that could arise if data is transferred while payroll calculations are ongoing.
  Cause:
  
  Active Payroll Process: The primary cause of this error is that the payroll process for the relevant period is still running or has not been completed. This means that the payroll data is not yet finalized and is therefore not available for transfer.
  Timing Issues: If the transfer is attempted during the payroll run or before the payroll has been closed, this error will be triggered.
  Configuration Issues: In some cases, configuration settings in the SAP system may also lead to this error if they are not set up correctly.
  
  Solution:
  
  Wait for Payroll Completion: The simplest solution is to wait until the payroll process has been completed. Once the payroll run is finalized, you can attempt the data transfer again.
  Check Payroll Status: Verify the status of the payroll run in the relevant payroll area. You can do this by checking the payroll logs or using transaction codes like PC00_MXX_CALC (where MXX is the country-specific payroll) to see if the payroll is still processing.
  Close Payroll Period: If the payroll run is complete but the period is still open, ensure that the payroll period is closed properly. This can usually be done through the payroll control record.
  Review Configuration: If the issue persists, review the configuration settings related to payroll and BW integration to ensure that everything is set up correctly.
  Consult Documentation: Refer to SAP documentation or notes related to payroll and BW integration for any specific instructions or troubleshooting steps.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA03 (Maintain Payroll Control Record), PC00_MXX_CEDT (Payroll Results), and RSA1 (Data Warehousing Workbench) for BW.
  SAP Notes: Check for any SAP Notes that may address this specific error or provide additional troubleshooting steps.
  User Roles: Ensure that the user attempting the transfer has the necessary authorizations to perform payroll data transfers.
  System Logs: Review system logs for any additional error messages or warnings that may provide more context about the issue.
  
  By following these steps, you should be able to resolve the error and successfully transfer payroll data to BW once the payroll process is complete.