How To Fix HR99S00_FILE045 - Address &1 in field &2 contains illegal characters ('&3')

SAP Error Message - Details

• Message type: E = Error

• Message class: HR99S00_FILE - Messages for file handling

• Message number: 045

• Message text: Address &1 in field &2 contains illegal characters ('&3')

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HR99S00_FILE045 - Address &1 in field &2 contains illegal characters ('&3') ?

  The SAP error message HR99S00_FILE045 indicates that there is an issue with the data being processed, specifically that an address field contains illegal characters. This error typically arises during data uploads or processing in the Human Resources (HR) module, particularly when dealing with address information.
  Cause:
  The error is triggered when the system encounters characters in an address field that are not allowed according to the defined data format or validation rules. The illegal characters could be special characters, punctuation, or even spaces that are not permitted in the specific field.
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Identify the Field and Record: Check the error message details to identify which address field (&2) and which record (&1) is causing the issue. The illegal characters will be listed as &3.
  
  
  Review the Data: Examine the data in the specified address field. Look for any characters that are not typically allowed in address fields, such as:
  
  Special characters (e.g., @, #, $, %, &, etc.)
  Excessive spaces or leading/trailing spaces
  Non-printable characters
  
  
  
  Clean the Data: Remove or replace the illegal characters with valid ones. For example:
  
  Replace special characters with appropriate alternatives (e.g., use "and" instead of "&").
  Trim any unnecessary spaces.
  
  
  
  Validate the Format: Ensure that the address conforms to the expected format for the specific field. This may include checking for:
  
  Maximum length restrictions
  Required fields
  Proper use of punctuation
  
  
  
  Re-upload or Reprocess: After cleaning the data, attempt to re-upload or reprocess the information in SAP.
  
  
  Testing: If possible, test the changes in a development or test environment before applying them to production to ensure that the issue is resolved without introducing new errors.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific guidance or patches related to this error message. SAP frequently updates its documentation and may have specific recommendations for your version.
  Data Validation Rules: Familiarize yourself with the data validation rules for address fields in your SAP system. This can help prevent similar issues in the future.
  User Training: If this error occurs frequently, consider providing training for users who input address data to ensure they understand the acceptable formats and characters.
  
  By following these steps, you should be able to resolve the HR99S00_FILE045 error and ensure that address data is correctly formatted for processing in SAP.