How To Fix HR001PL023 - Record validity overlaps with period & - & of existing payment.

SAP Error Message - Details

• Message type: E = Error

• Message class: HR001PL - HR: Messages for Poland

• Message number: 023

• Message text: Record validity overlaps with period & - & of existing payment.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HR001PL023 - Record validity overlaps with period & - & of existing payment. ?

  The SAP error message HR001PL023 indicates that there is a conflict in the validity periods of records in the payroll or personnel administration module. Specifically, it means that the record you are trying to create or modify overlaps with an existing record's validity period for the same employee.
  Cause:
  This error typically occurs due to one of the following reasons:
  
  Overlapping Validity Periods: You are trying to enter a new record (e.g., a payment, deduction, or other payroll-related entry) that has a validity period that overlaps with an existing record for the same employee.
  Incorrect Date Entry: The start and end dates of the new record may have been entered incorrectly, leading to an overlap with existing records.
  Multiple Records: There may be multiple records for the same employee that have overlapping validity periods, which can happen if records were not properly closed or if there were errors in data entry.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Records: Review the existing records for the employee in question. Look for any records that have overlapping validity periods with the new record you are trying to create or modify.
  
  
  Adjust Dates: If you find overlapping records, you may need to adjust the start and/or end dates of the new record or the existing records to eliminate the overlap. Ensure that the validity periods do not conflict.
  
  
  Delete or Archive Old Records: If the existing records are no longer needed, consider deleting or archiving them, provided that this action complies with your organization's data retention policies.
  
  
  Consult Documentation: Refer to your organization's SAP documentation or guidelines for handling payroll records to ensure compliance with internal processes.
  
  
  Seek Help from SAP Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting SAP's help resources for further assistance.
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as PA30 (Maintain HR Master Data) or PC00_MXX_CALC (Payroll) to view and manage employee records.
  Data Consistency: Ensure that data consistency is maintained in the HR module to prevent such errors in the future.
  User Authorization: Make sure you have the necessary permissions to modify or delete records in the HR module.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.