How To Fix HL642 - Where-used list contains fewer objects than number of entries found

SAP Error Message - Details

• Message type: E = Error

• Message class: HL - IWB: Help Links

• Message number: 642

• Message text: Where-used list contains fewer objects than number of entries found

What causes this issue?

In the where-used list for structure &V1& fewer structure includes were
found than entries in the BF assignments in context &V2& &V3& &V4&.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Not all the main structures are included when the document contents are
exported.
Where-used list of Info-object '&V1&' contains smaller amount of
references as amount of found BF-combination for context &V2& &V3& &V4&

System Response

How to fix this error?

INCLUDE UPDATE_HAUPTSTRUKTUREN OBJECT DOKU ID TX

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HL642 - Where-used list contains fewer objects than number of entries found ?

  The SAP error message HL642, which states "Where-used list contains fewer objects than number of entries found," typically occurs when there is a discrepancy between the number of objects that are expected to be found in the where-used list and the actual number of objects that are retrieved. This can happen in various scenarios, such as when working with materials, BOMs (Bill of Materials), or other master data.
  Causes:
  
  Data Inconsistency: There may be inconsistencies in the database, such as missing or corrupted entries.
  Authorization Issues: The user may not have the necessary authorizations to view all the objects in the where-used list.
  Buffer Issues: Sometimes, the SAP buffer may not be updated correctly, leading to discrepancies in the data displayed.
  Custom Development: If there are custom programs or enhancements, they may not be handling the where-used list correctly.
  Transport Issues: If objects were transported between systems (e.g., from development to production), there may be issues with the transport that led to missing objects.
  
  Solutions:
  
  Check Data Consistency: Use transaction codes like SE11 (Data Dictionary) or SE16 (Data Browser) to check the underlying tables for inconsistencies.
  Authorization Check: Ensure that the user has the necessary authorizations to view all relevant objects. This can be checked in transaction SU53 or by consulting with your security team.
  Refresh Buffer: You can refresh the buffer using transaction code /$SYNC or by using the transaction code SE14 to perform a database consistency check.
  Rebuild Where-Used List: In some cases, you may need to rebuild the where-used list. This can be done by using the appropriate transaction for the object type you are working with (e.g., CS15 for BOMs).
  Check Custom Code: If there are custom developments, review the code to ensure it is functioning as expected and not causing the issue.
  Transport Management: If the issue arose after a transport, check the transport logs and ensure that all objects were transported correctly.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as CS15 (Where-Used List for BOMs), CS12 (Where-Used List for BOMs in a hierarchy), and SE11/SE16 for data checks.
  SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Documentation: Review SAP documentation related to the specific object type you are working with to understand how the where-used list is generated and any known issues.
  
  If the problem persists after trying the above solutions, it may be beneficial to consult with your SAP Basis team or reach out to SAP support for further assistance.