How To Fix H1623 - & & is over-financed

SAP Error Message - Details

• Message type: E = Error

• Message class: H1 - Messages Used in HR Funds and Position Management

• Message number: 623

• Message text: & & is over-financed

What causes this issue?

The &v1& &v2& is over-financed in period &v3& to &v4&.

System Response

Processing discontinued.

How to fix this error?

Correct the financing of &v1& &v2&.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message H1623 - & & is over-financed ?

  The SAP error message H1623, which indicates that a particular account or project is "over-financed," typically arises in the context of financial management within SAP systems, particularly in modules like Project System (PS) or Controlling (CO). This error suggests that the funding or budget allocated to a project or cost center exceeds the actual expenses or commitments recorded.
  Cause:
  
  Budget Over-Allocation: The project or cost center has been allocated more funds than necessary, leading to an over-financing situation.
  Incorrect Configuration: There may be issues with the configuration of the budget or funding limits in the system.
  Data Entry Errors: Incorrect data entry in financial documents or project definitions can lead to discrepancies in funding.
  Timing Issues: Sometimes, the timing of postings can cause temporary over-financing, especially if expenses have not yet been recorded.
  
  Solution:
  
  Review Budget Allocation: Check the budget allocation for the project or cost center to ensure it aligns with actual needs. Adjust the budget if necessary.
  Check Configuration Settings: Review the configuration settings in the SAP system related to budget management and funding limits. Ensure they are set up correctly.
  Correct Data Entries: Verify all financial documents and entries related to the project or cost center. Correct any discrepancies found.
  Post Pending Expenses: If there are expenses that have not yet been posted, ensure they are recorded to reflect the actual financial situation accurately.
  Consult with Finance Team: If the issue persists, consult with your finance or controlling team to analyze the situation further and determine if any adjustments are needed.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as CJ20N (Project Builder), CJI3 (Project Actual Line Items), or S_ALR_87013558 (Budget/Actual/Commitment Report) to analyze project finances.
  Documentation: Review SAP documentation or help files related to budget management and project financing for additional insights.
  User Roles: Ensure that users have the appropriate roles and authorizations to make changes to budgets and financial postings.
  
  If the problem continues after following these steps, it may be beneficial to engage with SAP support or a consultant who specializes in SAP financial modules for further assistance.