How To Fix H1458 - No Payroll Status infotype for personnel number &1 on &2

SAP Error Message - Details

• Message type: E = Error

• Message class: H1 - Messages Used in HR Funds and Position Management

• Message number: 458

• Message text: No Payroll Status infotype for personnel number &1 on &2

What causes this issue?

The retroactive accounting date cannot be set for personnel number &v1&
, because a <ZH>Payroll Status</> infotype record (0003) does not exist
on the date in question (&v2&).

How to fix this error?

Create a <ZH>Payroll Status</> infotype record (0003) for the person
before you start financing the person.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message H1458 - No Payroll Status infotype for personnel number &1 on &2 ?

  The SAP error message H1458 "No Payroll Status infotype for personnel number &1 on &2" typically indicates that the system is unable to find the relevant payroll status information for a specific employee (identified by the personnel number) on a given date. This error can occur during payroll processing or when trying to access payroll-related data.
  Cause:
  
  
  Missing Infotype Record: The most common cause is that the Payroll Status infotype (Infotype 0003) is missing for the specified personnel number on the specified date. This infotype is crucial for payroll processing as it contains information about the employee's payroll status.
  
  
  Incorrect Date: The date specified in the error message may not correspond to a period where the employee has been active or has had payroll processed.
  
  
  Data Inconsistencies: There may be inconsistencies or errors in the employee's master data that prevent the system from retrieving the payroll status.
  
  
  Incorrect Configuration: There could be configuration issues in the payroll module that affect how payroll status is determined or stored.
  
  
  Solution:
  
  
  Check Infotype Records: 
  
  Go to the employee's master data (Transaction PA20 or PA30) and check if Infotype 0003 (Payroll Status) exists for the specified personnel number and date.
  If it is missing, you may need to create or update the record.
  
  
  
  Maintain Payroll Status:
  
  If the infotype is missing, you can create it by using Transaction PA30. Enter the personnel number and the relevant date, and then create the Payroll Status infotype.
  
  
  
  Review Date: 
  
  Ensure that the date you are processing payroll for is correct and that the employee was active during that period.
  
  
  
  Check for Data Consistency: 
  
  Review the employee's other infotypes to ensure there are no inconsistencies that could affect payroll processing.
  
  
  
  Consult with HR/Payroll Team: 
  
  If you are unsure about making changes, consult with your HR or payroll team to ensure that the correct data is being maintained.
  
  
  
  Run Payroll Simulation: 
  
  After making the necessary changes, run a payroll simulation to verify that the issue has been resolved.
  
  
  
  Related Information:
  
  Infotype 0003 (Payroll Status): This infotype is essential for payroll processing and contains information about the employee's payroll status, such as whether they are active, on leave, or terminated.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and PC00_MXX_CALC (Payroll Calculation).
  Documentation: Refer to SAP documentation or help files for more detailed information on managing infotypes and payroll processing.
  
  If the issue persists after following these steps, it may be necessary to involve your SAP support team or consult SAP Notes for any known issues related to this error message.