How To Fix GZ663 - Data entry form line layout is being processed by another user

SAP Error Message - Details

• Message type: E = Error

• Message class: GZ - Message class for FI-LC

• Message number: 663

• Message text: Data entry form line layout is being processed by another user

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message GZ663 - Data entry form line layout is being processed by another user ?

  The SAP error message GZ663, which states "Data entry form line layout is being processed by another user," typically occurs when multiple users attempt to access or modify the same data entry form simultaneously. This can lead to conflicts, as SAP does not allow concurrent editing of the same form by different users to maintain data integrity.
  Cause:
  
  Concurrent Access: Another user is currently editing the same data entry form or line layout.
  Session Timeout: A previous session may not have been properly closed, leaving the form in a locked state.
  System Locking Mechanism: SAP uses locking mechanisms to prevent data inconsistencies, and if a user has not released the lock, it can block others from accessing the form.
  
  Solution:
  
  Wait and Retry: If another user is editing the form, wait for them to finish and then try again.
  Check Active Sessions: Use transaction codes like SM12 (to view and delete locks) to check if there are any active locks on the data entry form. If you find a lock that is no longer needed, you can delete it (ensure you have the necessary authorizations).
  Log Out and Log Back In: Sometimes, simply logging out of SAP and logging back in can clear any session-related issues.
  Contact the User: If you know who is editing the form, you can contact them to see if they can finish their work or release the lock.
  System Administrator: If the issue persists, contact your SAP system administrator for assistance. They can investigate further and resolve any underlying issues.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes like SM12 (to manage locks), SM21 (to check system logs), and SU53 (to analyze authorization issues).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Training: Ensure that users are trained on how to properly close forms and sessions to minimize the occurrence of this error.
  
  By following these steps, you should be able to resolve the GZ663 error and continue working with the data entry form in SAP.