How To Fix GU791 - Record type & is not allowed

SAP Error Message - Details

• Message type: E = Error

• Message class: GU - FI-SL utilities

• Message number: 791

• Message text: Record type & is not allowed

What causes this issue?

Only record types '0', '1', '2' and '3' are defined and are valid
entries.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Please use one of the defined record types.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GU791 - Record type & is not allowed ?

  The SAP error message GU791, which states "Record type & is not allowed," typically occurs in the context of data processing or data entry in SAP systems, particularly when dealing with financial documents, master data, or other transactional data. This error indicates that the system has encountered a record type that is not permitted in the current context.
  Cause:
  
  Invalid Record Type: The record type being processed is not defined or is not valid for the operation being performed.
  Configuration Issues: There may be configuration settings in the system that restrict certain record types from being used.
  Data Entry Errors: Users may have entered an incorrect record type manually, leading to this error.
  Version Compatibility: The record type may not be compatible with the version of the SAP module being used.
  
  Solution:
  
  Check Record Type: Verify the record type being used in the transaction. Ensure that it is valid and allowed for the specific operation.
  Review Configuration: Check the configuration settings in the relevant SAP module (e.g., Financial Accounting, Controlling) to ensure that the record type is allowed. This may involve consulting with a functional consultant or system administrator.
  Correct Data Entry: If the error is due to incorrect data entry, correct the record type in the transaction and try again.
  Consult Documentation: Refer to SAP documentation or help files for the specific module to understand the allowed record types and their usage.
  System Updates: Ensure that the SAP system is up to date with the latest patches and updates, as this may resolve compatibility issues.
  
  Related Information:
  
  Transaction Codes: The error may occur in various transaction codes depending on the context (e.g., FB01 for financial document entry, ME21N for purchase orders).
  SAP Notes: Check SAP Notes for any known issues or fixes related to this error message. SAP Notes can provide specific guidance or patches that may resolve the issue.
  User Roles and Authorizations: Ensure that the user has the necessary authorizations to use the specific record type. Sometimes, restrictions may be in place based on user roles.
  
  If the issue persists after trying the above solutions, it may be beneficial to engage with SAP support or a technical consultant who can provide deeper insights into the system configuration and potential underlying issues.