How To Fix GU642 - Please delete entry in 'Balance Sheet Account'

SAP Error Message - Details

• Message type: E = Error

• Message class: GU - FI-SL utilities

• Message number: 642

• Message text: Please delete entry in 'Balance Sheet Account'

What causes this issue?

You want to process accounts in intervals. This is only possible if
there is no restriction to specific balance sheet accounts.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Please delete the entry in 'Balance Sheet Account'.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GU642 - Please delete entry in 'Balance Sheet Account' ?

  The SAP error message GU642, which states "Please delete entry in 'Balance Sheet Account'," typically occurs when there is an issue with the configuration or data entry related to balance sheet accounts in the SAP system. This error can arise in various contexts, such as during the posting of financial transactions or when trying to execute certain reports.
  Cause:
  
  Incorrect Account Assignment: The error may occur if a transaction is trying to post to a balance sheet account that is not allowed or is incorrectly configured.
  Account Type Mismatch: The account type may not be compatible with the transaction type being processed.
  Missing Configuration: The account may not be properly set up in the system, or there may be missing entries in the configuration tables.
  Data Integrity Issues: There may be inconsistencies in the data that prevent the system from processing the transaction correctly.
  
  Solution:
  
  
  Check Account Configuration:
  
  Go to the account in question and verify its configuration in the SAP system. Ensure that it is set up correctly as a balance sheet account.
  Use transaction code FS00 to check the account details.
  
  
  
  Review Transaction Type:
  
  Ensure that the transaction type you are trying to post is compatible with the balance sheet account. For example, certain transactions may only be allowed for profit and loss accounts.
  
  
  
  Delete or Correct Entries:
  
  If the error message indicates a specific entry that needs to be deleted, navigate to the relevant transaction or report and remove or correct the entry as needed.
  
  
  
  Consult with Financial Team:
  
  If you are unsure about the correct configuration or the implications of deleting an entry, consult with your finance or accounting team to ensure compliance with accounting standards.
  
  
  
  Check for Data Integrity:
  
  Run data integrity checks to ensure that there are no inconsistencies in the financial data that could be causing the error.
  
  
  
  SAP Notes and Support:
  
  Check the SAP Support Portal for any relevant SAP Notes that may address this specific error. There may be patches or updates that resolve known issues.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FS00 (G/L Account Master Record), FB50 (G/L Account Document Entry), and FBL3N (G/L Account Line Item Display) for troubleshooting.
  Documentation: Review SAP documentation related to financial accounting and balance sheet account management for best practices and guidelines.
  User Roles and Authorizations: Ensure that the user has the necessary authorizations to make changes to balance sheet accounts.
  
  If the issue persists after following these steps, it may be necessary to escalate the matter to your SAP support team or consult with an SAP expert for further assistance.