How To Fix GRANTMGMT768 - Object has existing original documents

SAP Error Message - Details

• Message type: E = Error

• Message class: GRANTMGMT - Grants Management Message Class

• Message number: 768

• Message text: Object has existing original documents

What causes this issue?

The program has found that original documents exist for the archiving
object.

System Response

The program excludes this object from archiving.

How to fix this error?

Grants Management (GM) documents are mostly follow-on documents. In this
case, the original document needs to be archived before the GM follow-on
document is allowed to be archived. Check the archiving procedure for
the original documents and process them accordingly, then try to archive
the GM documents again.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GRANTMGMT768 - Object has existing original documents ?

  The SAP error message GRANTMGMT768: Object has existing original documents typically occurs in the context of Grant Management within SAP. This error indicates that there are original documents (such as invoices, contracts, or other related documents) associated with the grant or project that you are trying to modify or delete. The system prevents changes to ensure data integrity and compliance with financial regulations.
  Cause:
  
  Existing Original Documents: The primary cause of this error is that there are original documents linked to the grant or project. These documents could be financial documents, purchase orders, or any other related documentation that is considered original and cannot be altered or deleted without addressing the associated documents first.
  Data Integrity: SAP enforces strict data integrity rules to prevent accidental loss of important financial data.
  
  Solution:
  To resolve the GRANTMGMT768 error, you can follow these steps:
  
  
  Identify Linked Documents:
  
  Use transaction codes like FB03 (Display Document) or ME23N (Display Purchase Order) to find the original documents linked to the grant or project.
  Check the grant management reports or transaction codes related to grant management to see which documents are associated.
  
  
  
  Review Document Status:
  
  Determine the status of the original documents. If they are still active or posted, you may need to reverse or delete them if appropriate and permissible.
  
  
  
  Delete or Reverse Documents:
  
  If you have the necessary permissions and it is appropriate to do so, reverse or delete the original documents that are causing the issue. Ensure that this action complies with your organization’s policies and procedures.
  
  
  
  Consult with Stakeholders:
  
  If you are unsure about deleting or modifying documents, consult with your finance or compliance team to ensure that you are following the correct procedures.
  
  
  
  Check for Dependencies:
  
  Sometimes, there may be dependencies or links to other documents or processes. Ensure that all related documents are addressed.
  
  
  
  Use SAP Notes:
  
  Check the SAP Support Portal for any relevant SAP Notes that may provide additional guidance or patches related to this error.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP for Grant Management, such as GRANT, GRANTMGMT, and others that may help you navigate the system.
  User Permissions: Ensure that you have the necessary permissions to view and modify documents in the Grant Management module.
  Documentation: Review SAP documentation or training materials related to Grant Management for a better understanding of how documents are managed within the system.
  
  If the issue persists after following these steps, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.