How To Fix GRANTMGMT481 - Overall budget of &2 exhausted for several document items from item &1 on

SAP Error Message - Details

• Message type: E = Error

• Message class: GRANTMGMT - Grants Management Message Class

• Message number: 481

• Message text: Overall budget of &2 exhausted for several document items from item &1 on

What causes this issue?

The overall budget of the availability control ledger &V2& is exhausted
for several document items from item &V1& on. Budget control raised this
message for the following combination of availability control ledger and
control object:
&V3&&V4&
Note: The control object is defined for a grant/fund/sponsored
program/sponsored class/budget time slice.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GRANTMGMT481 - Overall budget of &2 exhausted for several document items from item &1 on ?

  The SAP error message GRANTMGMT481 indicates that the overall budget for a specific grant or project has been exhausted for the document items being processed. This error typically arises in the context of budget management within SAP, particularly when using the Grants Management (GM) module.
  Cause:
  
  Exhausted Budget: The primary cause of this error is that the total budget allocated for the grant or project has been fully utilized. This means that the sum of all expenses or commitments against the budget exceeds the available budget.
  Incorrect Budgeting: There may be an issue with how the budget was set up, such as incorrect budget amounts or misallocation of funds.
  Document Items: The specific document items referenced in the error message may be attempting to post amounts that exceed the remaining budget.
  
  Solution:
  
  Review Budget Status: Check the budget status for the grant or project in question. You can do this by navigating to the relevant transaction in SAP (e.g., FMBB, FMAVCR01) to see the budget consumption and remaining balance.
  Adjust Budget: If necessary, consider adjusting the budget by increasing the budget amount or reallocating funds from other budget lines. This can be done through the budget adjustment transactions in SAP.
  Check Document Items: Review the specific document items mentioned in the error message. Ensure that the amounts being posted are within the available budget limits.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or budgeting team to ensure compliance with financial policies and procedures.
  Use Budget Availability Control: Ensure that the budget availability control settings are correctly configured to prevent overspending.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FMBB: Budgeting transaction for budget adjustments.
  FMAVCR01: Display budget consumption.
  FMX1: Create/change budget.
  
  
  SAP Documentation: Refer to SAP Help documentation for Grants Management and Budgeting for detailed guidance on managing budgets and understanding error messages.
  User Roles: Ensure that you have the appropriate authorizations to view and modify budget information in SAP.
  
  By following these steps, you should be able to resolve the GRANTMGMT481 error and manage your budget effectively within SAP.