How To Fix GRANTMGMT122 - Sponsor Class & is being used in Budgeting (BCS) with In-Kind Data

SAP Error Message - Details

• Message type: E = Error

• Message class: GRANTMGMT - Grants Management Message Class

• Message number: 122

• Message text: Sponsor Class & is being used in Budgeting (BCS) with In-Kind Data

What causes this issue?

You have deactivated the In-Kind indicator (GMSPCLASS-FLG_INKIND) on the
sponsored class master data object. However, In-Kind Budgeting data has
already been created in Budget Control System (BCS) for this sponsored
class.

System Response

A warning message is displayed to indicate the existence of this
previously posted data.
Consider the following:
If none of the other sponsored classes assigned to the involved grant
are flagged for In-Kind Budgeting, the In-Kind fields (Material,
Quantity, Unit of Measure and Price per Unit) are no longer displayed.
They are displayed, however, if other assigned sponsored classes are
flagged for In-Kind Budgeting.
In held budgeting documents, the In-Kind Budgeting data already saved
can no longer be changed. Additionally, the Quantity and Price per Unit
fields are no longer used to calculate the Net Amount column and a new
Net Amount value can be entered manually.
Posted documents are not affected. The only noticeable difference is
whether the In-Kind fields are displayed in budgeting for the specified
grant.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GRANTMGMT122 - Sponsor Class & is being used in Budgeting (BCS) with In-Kind Data ?

  The SAP error message GRANTMGMT122 typically indicates an issue related to the configuration or usage of sponsor classes in the context of budgeting, particularly when dealing with in-kind data. Here’s a breakdown of the potential causes, solutions, and related information for this error:
  Cause:
  
  Configuration Issues: The sponsor class may not be properly configured in the system, or there may be inconsistencies in how it is set up for budgeting purposes.
  In-Kind Data Misalignment: The in-kind data being used may not align with the requirements or expectations of the sponsor class, leading to conflicts.
  Data Entry Errors: There may be errors in the data entry related to the sponsor class or the in-kind contributions, such as incorrect values or missing fields.
  Authorization Issues: The user may not have the necessary permissions to access or modify the sponsor class or related budgeting data.
  
  Solution:
  
  Check Configuration: Review the configuration of the sponsor class in the SAP system. Ensure that it is set up correctly for use in budgeting and that it supports in-kind contributions.
  Validate In-Kind Data: Ensure that the in-kind data being entered is valid and meets the requirements of the sponsor class. Check for any discrepancies or missing information.
  Correct Data Entry: Review the entries made for the sponsor class and in-kind data. Correct any errors or omissions that may be causing the issue.
  User Permissions: Verify that the user has the appropriate authorizations to work with the sponsor class and budgeting data. If necessary, adjust the user roles or permissions.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on managing sponsor classes and in-kind data within the budgeting context.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  Community Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  Training and Resources: Consider additional training or resources on SAP Grant Management and Budgeting to better understand the system's requirements and configurations.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP Grant Management for further assistance.