How To Fix GPSC118 - The existing records for this period will be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: GPSC - PSC Application

• Message number: 118

• Message text: The existing records for this period will be deleted

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message GPSC118 - The existing records for this period will be deleted ?

  The SAP error message GPSC118, which states "The existing records for this period will be deleted," typically occurs in the context of data management within SAP systems, particularly in modules related to planning or controlling. This message indicates that an operation you are attempting to perform will result in the deletion of existing records for a specified period.
  Cause:
  
  Data Overwrite: The operation you are trying to execute (such as posting new data, running a report, or executing a transaction) is set to overwrite existing records for the specified period.
  Configuration Settings: The system may be configured to allow only one set of records for a given period, leading to the deletion of previous records when new data is entered.
  Data Integrity Rules: The system enforces data integrity rules that prevent multiple entries for the same period, which can lead to this error message.
  
  Solution:
  
  Review Data: Before proceeding with the operation, review the existing records for the specified period. Ensure that you have backed up any necessary data that may be lost.
  Change Period: If possible, change the period for which you are trying to enter new data to avoid overwriting existing records.
  Adjust Configuration: If you have the necessary permissions, check the configuration settings related to data entry for the specific module. You may need to adjust settings to allow multiple entries or to change how the system handles existing records.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling this error in the context of the module you are working with.
  Contact Support: If you are unsure about the implications of the deletion or how to proceed, consider reaching out to your SAP support team or a consultant for assistance.
  
  Related Information:
  
  Transaction Codes: Depending on the module, you may be using specific transaction codes that trigger this error. Familiarize yourself with the relevant transaction codes and their implications.
  User Permissions: Ensure that you have the appropriate permissions to make changes to the data or configuration settings.
  Testing Environment: If possible, replicate the issue in a testing environment to understand the impact of the changes without affecting production data.
  Documentation: Keep documentation of any changes made to the configuration or data to ensure traceability and accountability.
  
  By following these steps, you should be able to address the GPSC118 error message effectively.