How To Fix GP614 - Year-dependent data exists, deletion is not possible

SAP Error Message - Details

• Message type: E = Error

• Message class: GP - FI-SL and CO planning

• Message number: 614

• Message text: Year-dependent data exists, deletion is not possible

What causes this issue?

You want to delete a plan version for which year-dependent version
parameters have been defined.

System Response

You cannot delete the plan version.

How to fix this error?

First delete the annual values for the plan version using the
transaction 'Change Plan Verson' <DS:TRAN.KP92>Proceed</>.
Note: You can only delete annual values if the relevant fiscal year has
not yet been planned. If planning data already exists, you can
delete them using the 'Archive cost center plan data' program.
<DS:TRAN.OKE3>Proceed</>.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GP614 - Year-dependent data exists, deletion is not possible ?

  The SAP error message GP614 ("Year-dependent data exists, deletion is not possible") typically occurs in the context of personnel administration or payroll when you attempt to delete or modify certain data that is year-dependent, such as infotypes that have historical records or data that is tied to a specific fiscal year.
  Cause:
  
  
  Year-Dependent Data: The error indicates that there is existing data for the specified year that prevents the deletion of the record. This could be due to various reasons, such as:
  
  Payroll results for that year.
  Historical records that are still active.
  Data that is linked to other infotypes or records.
  
  
  
  Data Integrity: SAP enforces data integrity rules to ensure that deleting certain records does not lead to inconsistencies in the database.
  
  
  Solution:
  To resolve the GP614 error, you can take the following steps:
  
  
  Check Existing Data: Review the infotype records for the employee in question. Look for any year-dependent data that may be preventing deletion. You can do this by:
  
  Using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to view the infotypes.
  Checking for payroll results or other infotypes that may have data for the year in question.
  
  
  
  Delete or Archive Data: If you find that there are records that are no longer needed:
  
  Consider archiving the data instead of deleting it, if applicable.
  If payroll results exist, you may need to reverse or delete those payroll results first before you can delete the infotype.
  
  
  
  Consult with HR or Payroll Team: If you are unsure about the implications of deleting certain records, consult with your HR or payroll team to ensure that you are not violating any data retention policies or affecting payroll calculations.
  
  
  Use Transaction Codes: If you need to delete payroll results, you can use transaction codes like PC00_MXX_CALC (where MXX is your country code) to run payroll and then delete the results.
  
  
  Authorization: Ensure that you have the necessary authorizations to delete or modify the records in question.
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the specific infotypes that are year-dependent. Common infotypes include 0000 (Actions), 0001 (Organizational Assignment), 0002 (Personal Data), and 0014 (Recurring Payments/Deductions).
  Data Retention Policies: Understand your organization's data retention policies to ensure compliance when deleting or archiving data.
  SAP Notes: Check SAP Notes for any specific guidance or patches related to this error message, as there may be updates or fixes provided by SAP.
  
  By following these steps, you should be able to identify the cause of the GP614 error and take appropriate action to resolve it.