How To Fix GP613 - The entry for the year & has been deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: GP - FI-SL and CO planning

• Message number: 613

• Message text: The entry for the year & has been deleted

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message GP613 - The entry for the year & has been deleted ?

  The SAP error message GP613 ("The entry for the year & has been deleted") typically occurs in the context of the SAP Human Capital Management (HCM) module, particularly when dealing with personnel administration or payroll processing. This error indicates that the system is trying to access a record for a specific year that has been deleted or is no longer available in the database.
  Cause:
  
  Data Deletion: The most common cause is that the data for the specified year has been deleted from the system. This could happen due to data archiving, manual deletion, or incorrect data management practices.
  Incorrect Configuration: There may be configuration issues in the system that lead to the system not being able to find the required data.
  Year-End Processing: If the year-end processing has been completed and the data for that year has been archived or deleted, this error may occur when trying to access that data.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to view or access the data for that year.
  
  Solution:
  
  Check Data Availability: Verify if the data for the specified year exists in the system. You can do this by checking the relevant infotypes or tables in SAP.
  Restore Deleted Data: If the data was deleted accidentally, you may need to restore it from a backup or retrieve it from an archive if archiving was performed.
  Review Configuration: Check the configuration settings in the system to ensure that they are set up correctly and that there are no issues preventing access to the data.
  User Authorizations: Ensure that the user has the necessary authorizations to access the data for the specified year. This may involve checking roles and permissions in the user profile.
  Consult Documentation: Refer to SAP documentation or support notes related to this error message for additional troubleshooting steps or guidance.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the personnel records for the specified year.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Support can provide specific guidance based on the version of SAP you are using.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with SAP experts who can provide more tailored assistance based on your specific system configuration and data management practices.
  
  By following these steps, you should be able to identify the cause of the GP613 error and implement a solution to resolve it.