How To Fix GP323 - & reserved for standard distribution key

SAP Error Message - Details

• Message type: E = Error

• Message class: GP - FI-SL and CO planning

• Message number: 323

• Message text: & reserved for standard distribution key

What causes this issue?

You have tried to process a standard distribution key. However, these
keys are hard-coded and cannot be displayed or changed.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Choose a distribution key that begins with a letter.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GP323 - & reserved for standard distribution key ?

  The SAP error message GP323, which states "Reserved for standard distribution key," typically occurs in the context of SAP's Human Capital Management (HCM) module, particularly when dealing with payroll or personnel administration. This error is related to the distribution of costs or values that are not properly configured or are attempting to use a reserved key that is not allowed for the operation being performed.
  Cause:
  
  Incorrect Configuration: The distribution key being used may be reserved for standard use and cannot be modified or used in the context you are attempting.
  Missing or Incorrect Master Data: The employee or organizational data may not be set up correctly, leading to issues when trying to process payroll or other related functions.
  Authorization Issues: The user may not have the necessary permissions to use certain distribution keys or perform specific actions in the system.
  
  Solution:
  
  
  Check Distribution Key Configuration:
  
  Review the configuration of the distribution keys in the system. Ensure that the key you are trying to use is not reserved for standard use.
  If necessary, create a new distribution key that is not reserved and use that instead.
  
  
  
  Review Master Data:
  
  Ensure that all relevant master data (employee records, organizational units, etc.) is correctly set up and does not contain any inconsistencies.
  Check for any missing entries that might be causing the error.
  
  
  
  User Authorizations:
  
  Verify that the user has the appropriate authorizations to perform the action that is causing the error. If not, work with your SAP security team to grant the necessary permissions.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific guidance on the distribution keys and their usage within your version of SAP.
  
  
  
  SAP Notes and Support:
  
  Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message. There may be patches or updates that resolve known issues.
  
  
  
  Testing:
  
  After making changes, conduct tests to ensure that the error no longer occurs and that the payroll or distribution processes work as intended.
  
  
  
  Related Information:
  
  SAP HCM Module: Understanding the broader context of the HCM module can help in troubleshooting related issues.
  SAP Community: Engaging with the SAP Community forums can provide insights from other users who may have encountered similar issues.
  SAP Help Portal: Utilize the SAP Help Portal for detailed documentation on configuration and error messages.
  
  If the issue persists after following these steps, it may be beneficial to engage with SAP support for further assistance.