How To Fix GP256 - Print Preview

SAP Error Message - Details

• Message type: E = Error

• Message class: GP - FI-SL and CO planning

• Message number: 256

• Message text: Print Preview

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message GP256 - Print Preview ?

  The SAP error message GP256 typically relates to issues encountered during the print preview of a document in the SAP system. This error can arise from various causes, and understanding these can help in troubleshooting and resolving the issue.
  Possible Causes of GP256 Error:
  
  
  Missing or Incorrect Print Layout: The print layout or form may not be correctly defined or may be missing altogether. This can happen if the layout has been deleted or if there are issues with the form design.
  
  
  Authorization Issues: The user may not have the necessary authorizations to access the print layout or the document being printed.
  
  
  Data Issues: There may be issues with the data being processed, such as missing fields or incorrect data types that prevent the print preview from being generated.
  
  
  Technical Errors: There could be underlying technical issues, such as problems with the SAP spool system or issues with the printer configuration.
  
  
  Configuration Issues: Incorrect settings in the SAP system related to output management or print settings can also lead to this error.
  
  
  Solutions to GP256 Error:
  
  
  Check Print Layout:
  
  Verify that the print layout/form is correctly defined and exists in the system.
  If necessary, recreate or adjust the print layout using transaction codes like SMARTFORMS or SE71 (for SAPscript).
  
  
  
  Review Authorizations:
  
  Ensure that the user has the necessary authorizations to access the print layout and the document.
  Check roles and profiles assigned to the user.
  
  
  
  Validate Data:
  
  Check the data being processed for completeness and correctness.
  Ensure that all required fields are populated and that data types are correct.
  
  
  
  Examine Spool Requests:
  
  Use transaction SP01 to check the spool requests and see if there are any errors logged there.
  If there are issues with the spool, consider restarting the spool service or checking the spool configuration.
  
  
  
  Check Configuration Settings:
  
  Review the output management settings in the system to ensure they are correctly configured.
  Use transaction SPAD to check printer settings and configurations.
  
  
  
  Consult SAP Notes:
  
  Search for relevant SAP Notes in the SAP Support Portal that may address the GP256 error specifically or provide guidance on similar issues.
  
  
  
  Contact SAP Support:
  
  If the issue persists after trying the above solutions, consider reaching out to SAP Support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SP01 (Spool Request), SMARTFORMS (for Smart Forms), and SE71 (for SAPscript).
  Documentation: Review SAP documentation and help files related to print layouts and output management for additional insights.
  Community Forums: Engage with SAP community forums or user groups where similar issues may have been discussed.
  
  By systematically addressing these areas, you should be able to resolve the GP256 error and successfully generate the print preview in SAP.