How To Fix GP165 - Number assignment for document type & is external

SAP Error Message - Details

• Message type: E = Error

• Message class: GP - FI-SL and CO planning

• Message number: 165

• Message text: Number assignment for document type & is external

What causes this issue?

A document type with external number assignment is assigned to the
planning parameter. However, only internal number assignment is
supported for planning.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GP165 - Number assignment for document type & is external ?

  The SAP error message GP165 indicates that there is an issue with the number assignment for a specific document type, which is set as external. This typically occurs in the context of document management or when dealing with document types that require unique identifiers.
  Cause:
  
  External Number Assignment: The document type is configured to use external number assignment, meaning that the system expects the user to provide a unique number for each document.
  Number Range Issues: The number range for the document type may not be properly defined or may be exhausted. This can happen if the number range is not set up correctly or if all available numbers have been used.
  Authorization Issues: The user may not have the necessary authorizations to create or assign numbers for the document type.
  Configuration Errors: There may be configuration errors in the document type settings or number range settings in the SAP system.
  
  Solution:
  
  
  Check Number Range Configuration:
  
  Go to the transaction code SNRO (Number Range Objects).
  Find the relevant number range object for the document type in question.
  Ensure that the number range is defined correctly and that there are available numbers in the range.
  
  
  
  Adjust Number Range:
  
  If the number range is exhausted, you may need to extend it. This can be done by editing the number range intervals to allow for more numbers.
  Ensure that the number range is set to external if that is the intended configuration.
  
  
  
  Review Document Type Settings:
  
  Check the configuration for the document type in transaction OBA7 (Document Type Configuration) or the relevant configuration area.
  Ensure that the document type is set up correctly for external number assignment.
  
  
  
  User Authorizations:
  
  Verify that the user has the necessary authorizations to create documents of the specified type. This can be checked in transaction SU01 (User Maintenance).
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help resources for specific guidance on the document type and number assignment settings.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  SNRO: Number Range Objects
  OBA7: Document Type Configuration
  SU01: User Maintenance
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to the GP165 error message.
  Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  By following these steps, you should be able to identify and resolve the issue related to the GP165 error message in SAP.