How To Fix GP012 - The summary table is already being edited by &

SAP Error Message - Details

• Message type: E = Error

• Message class: GP - FI-SL and CO planning

• Message number: 012

• Message text: The summary table is already being edited by &

What causes this issue?

Another user is already planning a subset of records in the summary
table which overlaps with the subset of records that you want to
process based on the data you have entered.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

&NOTE&
The other user might be you yourself working in a different session.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GP012 - The summary table is already being edited by & ?

  The SAP error message GP012, which states "The summary table is already being edited by &," typically occurs in the context of SAP's Human Capital Management (HCM) module, particularly when dealing with the Global Payroll functionality. This error indicates that a summary table, which is used for payroll processing, is currently locked because another user or process is editing it.
  Cause:
  
  Concurrent Access: Another user or process is currently editing the summary table, which prevents other users from making changes until the first user has completed their task.
  Long-running Processes: A payroll run or report that takes a long time to complete may hold a lock on the summary table.
  System Configuration: Certain configurations in the system may lead to locks being held longer than necessary.
  
  Solution:
  
  Wait and Retry: If the error is due to another user editing the table, the simplest solution is to wait for that user to finish their task and then try again.
  Identify the Lock: Use transaction codes like SM12 (to view and manage locks) to identify which user or process is holding the lock on the summary table. You can then communicate with that user to understand when they will be done.
  Check Background Jobs: If a background job is causing the lock, you may need to wait for it to complete or check its status using transaction SM37.
  System Administration: If the lock persists and you cannot identify the user or process, you may need to involve your SAP Basis team to release the lock or investigate further.
  Review Configuration: If this issue occurs frequently, it may be worth reviewing the system configuration and processes to optimize how locks are managed during payroll processing.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes like SM12 (to view locks), SM37 (to monitor background jobs), and SE11 (to view table definitions).
  Documentation: Refer to SAP documentation or notes related to Global Payroll and locking mechanisms for more detailed insights.
  User Training: Ensure that users are trained on how to properly manage payroll processes to minimize the chances of concurrent editing.
  
  If the problem persists after trying the above solutions, it may be beneficial to consult with SAP support or your internal IT team for further assistance.