How To Fix GMRB156 - Commitment item &1 is not an expenditure item

SAP Error Message - Details

• Message type: E = Error

• Message class: GMRB - GM: Revenue Increasing Budget

• Message number: 156

• Message text: Commitment item &1 is not an expenditure item

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message GMRB156 - Commitment item &1 is not an expenditure item ?

  The SAP error message GMRB156 indicates that the commitment item you are trying to use is not classified as an expenditure item. This typically occurs in the context of budgetary control and financial management within SAP, particularly in modules like Public Sector Management (PSM) or Controlling (CO).
  Cause:
  
  Incorrect Commitment Item: The commitment item you are trying to use is not defined as an expenditure item in the system. Commitment items are used to classify different types of expenditures and revenues, and they must be correctly configured in the system.
  Configuration Issues: The configuration settings for the commitment item may not have been set up correctly in the system, leading to this error.
  Data Entry Error: There may be a mistake in the data entry, such as selecting the wrong commitment item.
  
  Solution:
  
  
  Check Commitment Item Configuration:
  
  Go to the configuration settings for commitment items in SAP (transaction code SPRO).
  Navigate to the relevant section for defining commitment items and check if the item in question is set up as an expenditure item.
  If it is not, you may need to create or modify the commitment item to ensure it is classified correctly.
  
  
  
  Use Correct Commitment Item:
  
  Verify the commitment item you are trying to use. Ensure that it is indeed an expenditure item. You can do this by checking the list of commitment items in the system.
  If you have access, you can use transaction codes like OBBP (for commitment item configuration) to review the settings.
  
  
  
  Consult with Your SAP Administrator:
  
  If you do not have the necessary permissions to make changes, consult with your SAP administrator or the finance team responsible for SAP configuration. They can assist in correcting the configuration or guiding you on the proper commitment item to use.
  
  
  
  Review Documentation:
  
  Check any internal documentation or guidelines your organization has regarding the use of commitment items to ensure compliance with established procedures.
  
  
  
  Related Information:
  
  Commitment Items: In SAP, commitment items are used to categorize budgetary transactions. They help in tracking expenditures and ensuring that spending does not exceed the allocated budget.
  Budgetary Control: This is a critical aspect of financial management in SAP, especially in public sector and non-profit organizations, where strict adherence to budgetary limits is required.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SPRO: For configuration settings.
  OBBP: For managing commitment items.
  FMBB: For budget management.
  
  
  
  By following these steps, you should be able to resolve the GMRB156 error and ensure that you are using the correct commitment items in your SAP transactions.