How To Fix GMMASTERDATA030 - External funds were removed from this outgoing grant

SAP Error Message - Details

• Message type: E = Error

• Message class: GMMASTERDATA - Grant master data maintenance messages only

• Message number: 030

• Message text: External funds were removed from this outgoing grant

What causes this issue?

An external fund was entered into the grant master of an outgoing grant.

System Response

All funds marked as external are automatically removed from the list of
funds.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMMASTERDATA030 - External funds were removed from this outgoing grant ?

  The SAP error message GMMASTERDATA030, which states "External funds were removed from this outgoing grant," typically occurs in the context of Grant Management (GM) within SAP. This error indicates that there has been a change in the funding status of a grant, specifically that external funds associated with the grant have been removed or are no longer available.
  Causes:
  
  Changes in Funding Sources: External funding sources may have been withdrawn or reallocated, leading to the removal of those funds from the grant.
  Data Entry Errors: Incorrect data entry during the grant setup or modification process can lead to discrepancies in funding.
  System Configuration Issues: There may be issues with the configuration of the Grant Management module that affect how external funds are tracked and reported.
  Approval Processes: If the grant is subject to an approval process, changes made by approvers or stakeholders may result in the removal of external funds.
  
  Solutions:
  
  Review Grant Details: Check the grant's funding details to confirm the status of external funds. Ensure that all necessary approvals and documentation are in place.
  Consult with Stakeholders: Engage with the relevant stakeholders (e.g., finance department, grant administrators) to understand why the external funds were removed and if they can be reinstated.
  Correct Data Entry: If the error is due to incorrect data entry, correct the information in the system and ensure that all relevant fields are accurately filled out.
  System Configuration Check: If you suspect a configuration issue, consult with your SAP system administrator or technical support team to review the settings related to Grant Management.
  Documentation and Compliance: Ensure that all changes to funding sources are documented and comply with organizational policies and grant requirements.
  
  Related Information:
  
  SAP Notes and Documentation: Check SAP Notes for any known issues or patches related to this error message. SAP's support portal may have specific guidance on resolving this error.
  Training and User Guides: Review any training materials or user guides related to Grant Management in SAP to ensure proper usage of the system.
  Audit Trail: Look into the audit trail of the grant to see if there were any recent changes made that could have led to the removal of external funds.
  
  If the issue persists after following these steps, it may be beneficial to reach out to SAP support for further assistance.