How To Fix GMBAPI118 - Status "Posted" not allowed for workflow-relevant documents

SAP Error Message - Details

• Message type: E = Error

• Message class: GMBAPI - Messages for BAPI in Grants Management

• Message number: 118

• Message text: Status "Posted" not allowed for workflow-relevant documents

What causes this issue?

The "Posted" status is not allowed for workflow-relevant documents.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Change the status to "Preposted".

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMBAPI118 - Status "Posted" not allowed for workflow-relevant documents ?

  The SAP error message GMBAPI118 indicates that a workflow-relevant document is in a "Posted" status, which is not allowed for certain operations in the workflow process. This error typically arises in scenarios where a document needs to be processed or modified, but its current status prevents such actions.
  Cause:
  
  Document Status: The document in question has been posted, meaning it has been finalized and is no longer in a state that allows for further modifications or processing.
  Workflow Configuration: The workflow may be configured to only allow certain statuses for documents to be processed. If the document is in a "Posted" status, it may not meet the criteria set in the workflow.
  Business Logic: The business rules defined in the SAP system may dictate that once a document is posted, it cannot be part of the workflow until it is reverted or unposted.
  
  Solution:
  
  Check Document Status: Verify the status of the document. If it is indeed in a "Posted" status, you may need to unpost it or revert it to a previous status that allows for workflow processing.
  Review Workflow Configuration: Check the workflow configuration settings to understand which statuses are allowed for processing. You may need to adjust the workflow to accommodate the necessary statuses.
  Consult with Business Process Owners: Engage with the relevant business process owners to understand the implications of changing the document status or workflow configuration. They may have specific requirements or constraints that need to be considered.
  Error Handling: Implement error handling in your workflow to manage situations where documents are in a "Posted" status. This could involve notifying users or providing alternative processing paths.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on handling workflow-related issues.
  Documentation: Review SAP documentation related to workflows and document statuses to gain a better understanding of how they interact.
  Transaction Codes: Familiarize yourself with transaction codes related to workflow management (e.g., SWDD for workflow definition, SWI1 for workflow overview) to help diagnose and resolve issues.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who can provide deeper insights into the specific configuration and business processes in your SAP environment.