How To Fix GMBAPI004 - Budget scenario &1 does not match budget status &2 of document type &3

SAP Error Message - Details

• Message type: E = Error

• Message class: GMBAPI - Messages for BAPI in Grants Management

• Message number: 004

• Message text: Budget scenario &1 does not match budget status &2 of document type &3

What causes this issue?

One of the following occurred:
The budget scenario of the splitting rule is "Unreleased/Released"
budget and the budget status of the document type is released.
The budget scenario of the splitting rule is "Released budget" and the
budget status of the document type is unreleased.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

The budget scenario of the splitting rule as well as the budget status
of the document type are maintained in customizing. Choose a document
type with a budget status that matches the budget scenario of the
splitting rule

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMBAPI004 - Budget scenario &1 does not match budget status &2 of document type &3 ?

  The SAP error message GMBAPI004 indicates a mismatch between the budget scenario and the budget status of a document type in the context of budget management. This error typically arises when there is an attempt to post a transaction that does not align with the defined budgetary controls or settings in the system.
  Cause:
  
  Mismatch in Budget Scenario: The budget scenario specified in the transaction does not match the budget status of the document type being processed.
  Incorrect Document Type: The document type being used may not be configured to allow the specified budget scenario.
  Budget Status Issues: The budget status of the document type may not be set up correctly, or the budget may not be available for the specified scenario.
  Configuration Errors: There may be configuration issues in the budget management settings that lead to this mismatch.
  
  Solution:
  
  Check Budget Scenario: Verify that the budget scenario you are using in the transaction is correct and matches the expected scenario for the document type.
  Review Document Type Configuration: Ensure that the document type is configured to accept the specified budget scenario. This can be done in the configuration settings of the budget management module.
  Validate Budget Status: Check the budget status of the document type to ensure it is set up correctly and that the budget is available for the intended use.
  Consult Configuration Settings: Review the configuration settings in the SAP system for budget management to ensure that all parameters are correctly defined.
  Test with Different Scenarios: If possible, try using a different budget scenario or document type to see if the error persists, which can help isolate the issue.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like OBB2 (for document type configuration) or S_ALR_87013558 (for budget reports) to investigate further.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Refer to SAP documentation on budget management and document types for detailed configuration guidelines.
  User Roles and Authorizations: Ensure that the user has the necessary roles and authorizations to perform budget-related transactions.
  
  If the issue persists after checking the above points, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in budget management within SAP.