How To Fix GM056 - Version & is not permitted for actual postings

SAP Error Message - Details

• Message type: E = Error

• Message class: GM - Combination manager

• Message number: 056

• Message text: Version & is not permitted for actual postings

What causes this issue?

You would like to use the version &V1& in controlling area &V2& for an
actual transaction. The 'Record actual data' indicator is not set for
this version.

System Response

The version &V1& cannot be used when processing actual data.

How to fix this error?

Enter a different version or set the 'Record actual data' indicator in
the version maintenance. In doing so, be aware that version 000 is
usually only intended for actual data. If you want to open a different
version for the actual data, it must be a delta version.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

<DS:TRAN.OKEV>Execute function</>

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GM056 - Version & is not permitted for actual postings ?

  The SAP error message GM056 ("Version & is not permitted for actual postings") typically occurs in the context of the SAP Public Sector Management (PSM) module, particularly when dealing with budget management and actual postings. This error indicates that the version specified in the transaction is not allowed for actual postings, which can be due to several reasons.
  Causes:
  
  
  Version Configuration: The version you are trying to use for the posting may not be configured to allow actual postings. In SAP, versions can be set up for different purposes, such as planning, budget control, or actuals.
  
  
  Authorization Issues: The user may not have the necessary authorizations to post to the specified version.
  
  
  Posting Period: The version may be restricted to certain posting periods, and the current date may fall outside of those allowed periods.
  
  
  System Settings: The system settings or configuration may not allow actual postings for the specified version.
  
  
  Solutions:
  
  
  Check Version Configuration:
  
  Go to the configuration settings for versions in the SAP system (transaction code SPRO).
  Navigate to the relevant settings for budget management and check if the version is set up to allow actual postings.
  
  
  
  Change Version:
  
  If the version is not allowed for actual postings, consider using a different version that is configured for actuals.
  
  
  
  Review User Authorizations:
  
  Ensure that the user has the necessary authorizations to post to the specified version. This may involve checking roles and permissions in the user profile.
  
  
  
  Check Posting Periods:
  
  Verify that the posting date falls within the allowed posting periods for the version. If necessary, adjust the posting date or the version settings.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP Basis or functional team to understand the specific configuration for your organization.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SPRO: For configuration settings.
  FMBB: For budget postings.
  FMAVCR01: For budget availability control.
  
  
  
  SAP Notes: Check for any SAP Notes related to this error message for additional insights or patches that may resolve the issue.
  
  
  Documentation: Review the SAP Help Portal for detailed information on budget management and version control in SAP PSM.
  
  
  By following these steps, you should be able to identify the cause of the GM056 error and implement a suitable solution.