How To Fix GLO_FM_AE061 - Target comm.item &1 and subprogram &2 already used as source in year &3

SAP Error Message - Details

• Message type: E = Error

• Message class: GLO_FM_AE - UAE Developments - messages

• Message number: 061

• Message text: Target comm.item &1 and subprogram &2 already used as source in year &3

What causes this issue?

The same target (commitment item and subprogram) has already been used
as the source in another budget transfer document in the same fiscal
year. This is not allowed.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GLO_FM_AE061 - Target comm.item &1 and subprogram &2 already used as source in year &3 ?

  The SAP error message GLO_FM_AE061 indicates that there is an issue with the financial management (FM) module, specifically related to the use of commitment items and subprograms in the context of budget management. This error typically arises when there is an attempt to use a commitment item and subprogram combination that has already been designated as a source in a specific fiscal year.
  Cause:
  The error occurs due to the following reasons:
  
  Duplicate Usage: The combination of the target commitment item and subprogram has already been used as a source in the specified fiscal year. This can happen if there are conflicting entries or if the same combination is being referenced multiple times in budgetary transactions.
  Configuration Issues: There may be issues with the configuration of the commitment items or subprograms in the system, leading to conflicts in their usage.
  Data Integrity Issues: There might be inconsistencies in the data, such as incorrect entries or missing data that could lead to this error.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Existing Entries: Review the existing entries for the specified commitment item and subprogram in the fiscal year mentioned in the error message. Ensure that there are no duplicate entries or conflicts.
  
  
  Adjust Transactions: If you find that the combination is already in use, you may need to adjust your transactions to use a different commitment item or subprogram that is not already in use.
  
  
  Review Configuration: Check the configuration settings for commitment items and subprograms in the SAP system. Ensure that they are set up correctly and that there are no overlaps or conflicts.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on managing commitment items and subprograms. This can provide insights into best practices and configuration settings.
  
  
  Contact SAP Support: If the issue persists and you are unable to resolve it, consider reaching out to SAP support for assistance. They can provide more detailed troubleshooting based on your specific system configuration and usage.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FMBB (Budgeting) or FMAVCR01 (Budget Availability Control) to monitor and manage budget entries.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide patches or updates that address known issues.
  User Roles: Ensure that users have the appropriate roles and permissions to make changes to commitment items and subprograms, as insufficient permissions can also lead to errors.
  
  By following these steps, you should be able to identify the root cause of the error and implement a solution to resolve it.