How To Fix GL303 - Data set & cannot be used in rollups

SAP Error Message - Details

• Message type: E = Error

• Message class: GL - FI-SL Rollup

• Message number: 303

• Message text: Data set & cannot be used in rollups

What causes this issue?

A multi-dimension set for rollups may only contain basic or single
sets. The system determines the periods to be rolled up using the
entry for the execution period at execution, not using data sets.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GL303 - Data set & cannot be used in rollups ?

  The SAP error message GL303 indicates that a specific data set cannot be used in rollups. This error typically occurs in the context of financial reporting or data processing within the SAP system, particularly when dealing with General Ledger (GL) data.
  Cause:
  The error message GL303 can arise due to several reasons, including:
  
  
  Data Set Status: The data set you are trying to use for rollups may not be in a valid status. For example, it might be incomplete, locked, or not yet released for processing.
  
  
  Inconsistent Data: There may be inconsistencies or errors in the data that prevent it from being processed correctly during the rollup.
  
  
  Configuration Issues: There could be configuration settings in the SAP system that are not aligned with the requirements for rollups.
  
  
  Missing Authorizations: The user attempting to perform the rollup may not have the necessary authorizations to access or process the data set.
  
  
  Solution:
  To resolve the GL303 error, you can take the following steps:
  
  
  Check Data Set Status: Verify the status of the data set you are trying to use. Ensure that it is complete and released for rollup processing.
  
  
  Review Data Integrity: Check for any inconsistencies or errors in the data. This may involve running data validation reports or checking for missing entries.
  
  
  Configuration Review: Review the configuration settings related to rollups in your SAP system. Ensure that they are set up correctly and align with your business processes.
  
  
  User Authorizations: Ensure that the user has the necessary authorizations to perform rollups. You may need to consult with your SAP security team to verify and adjust user roles if necessary.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance related to the GL303 error. This may provide additional insights or troubleshooting steps.
  
  
  Contact SAP Support: If the issue persists after trying the above steps, consider reaching out to SAP support for further assistance. They may have additional tools or insights to help resolve the issue.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes that may help in troubleshooting, such as transaction codes for data validation, rollup processing, and authorization checks.
  SAP Notes: Check for any SAP Notes related to the GL303 error. SAP frequently publishes notes that address known issues and provide solutions or workarounds.
  Community Forums: Engage with SAP community forums or user groups where similar issues may have been discussed. Other users may have encountered the same error and can share their solutions.
  
  By following these steps, you should be able to identify the cause of the GL303 error and implement a solution to resolve it.