How To Fix GL235 - Ledger & and ledger & have overlapping periods

SAP Error Message - Details

• Message type: E = Error

• Message class: GL - FI-SL Rollup

• Message number: 235

• Message text: Ledger & and ledger & have overlapping periods

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

A rollup is not possible.

How to fix this error?

Check the fiscal year variants for the ledgers in question.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GL235 - Ledger & and ledger & have overlapping periods ?

  The SAP error message GL235 indicates that there are overlapping periods in the specified ledgers. This typically occurs when you attempt to post transactions in a way that conflicts with the defined fiscal periods for the ledgers involved. Here’s a breakdown of the cause, solution, and related information for this error:
  Cause:
  
  Overlapping Fiscal Periods: The error arises when two ledgers (e.g., leading and non-leading ledgers) have been configured with overlapping fiscal periods. This can happen if the periods for the ledgers are not aligned correctly in the configuration.
  Posting Date Conflicts: If you are trying to post a transaction with a posting date that falls within the overlapping periods of the ledgers, SAP will prevent the posting to maintain data integrity.
  Configuration Issues: Incorrect configuration in the financial accounting settings, such as the fiscal year variant or period control settings, can lead to this error.
  
  Solution:
  
  
  Check Fiscal Year Variant: Verify that the fiscal year variant assigned to both ledgers is correct and that the periods do not overlap. You can do this by navigating to the configuration settings in SAP:
  
  Transaction Code: OB29 (for fiscal year variant)
  Check the periods defined for each ledger.
  
  
  
  Adjust Periods: If you find that the periods are indeed overlapping, you will need to adjust the periods for one or both ledgers to ensure they are distinct and do not overlap.
  
  You can modify the periods in the same configuration area (OB29).
  
  
  
  Review Posting Dates: Ensure that the posting date of the transaction you are trying to execute does not fall within the overlapping periods. If necessary, change the posting date to a valid period.
  
  
  Consult Documentation: If you are unsure about the configuration or how to adjust the periods, refer to SAP documentation or consult with your SAP Basis or Finance team for assistance.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  OB52: To maintain the open and closed periods for posting.
  OB29: To configure fiscal year variants.
  
  
  
  SAP Notes: Check for any SAP Notes related to this error message for additional guidance or patches that may address specific issues.
  
  
  Testing: After making changes, perform a test posting to ensure that the error has been resolved.
  
  
  By following these steps, you should be able to resolve the GL235 error and ensure that your ledgers are configured correctly without overlapping periods.