How To Fix GK862 - Cannot maintain a clearing item for document type &1

SAP Error Message - Details

• Message type: E = Error

• Message class: GK - Messages for SAP Consolidation

• Message number: 862

• Message text: Cannot maintain a clearing item for document type &1

What causes this issue?

The desired function is not possible for
<DS:GLOS.document_type>document type</> &V1&.
The inter-unit clearing item can only be maintained for posting levels
that are equal or greater than 20. Plus, the document type's business
application may not be equal to 6 (consolidation of investments).

System Response

Error message

How to fix this error?

Choose a different document type, or change the posting level or
business application of document type &V1&.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GK862 - Cannot maintain a clearing item for document type &1 ?

  The SAP error message GK862, which states "Cannot maintain a clearing item for document type &1," typically occurs in the context of financial accounting when there is an attempt to clear or reconcile a document that is not eligible for clearing due to its document type or other related issues.
  Cause:
  
  Incompatible Document Type: The document type specified in the error message is not configured to allow clearing. Each document type in SAP has specific settings that determine whether it can be cleared or not.
  Clearing Restrictions: There may be restrictions on the clearing process for certain document types, such as open items that are not meant to be cleared.
  Document Status: The document may be in a status that does not allow for clearing, such as being locked or already cleared.
  Configuration Issues: There may be configuration issues in the Financial Accounting (FI) module that prevent the clearing of certain document types.
  
  Solution:
  
  
  Check Document Type Configuration:
  
  Go to the configuration settings for document types in SAP (Transaction Code: OBA7).
  Verify if the document type in question is set up to allow clearing. If not, you may need to adjust the settings or use a different document type that is allowed for clearing.
  
  
  
  Review Document Status:
  
  Check the status of the document you are trying to clear. Ensure that it is not already cleared or locked.
  You can use transaction codes like FB03 (Display Document) to view the document and its status.
  
  
  
  Consult with Your SAP Administrator:
  
  If you are unsure about the configuration or the document type settings, consult with your SAP FI administrator or a consultant who can provide insights into the specific configuration for your organization.
  
  
  
  Use Alternative Clearing Methods:
  
  If the document type cannot be cleared, consider using alternative methods for reconciliation or clearing, such as manual adjustments or using different document types that are compatible.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FB03: Display Document
  F-32: Clear Customer
  F-44: Clear Vendor
  OBD2: Document Type Configuration
  
  
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message. You can search for GK862 in the SAP Support Portal.
  User Authorization: Ensure that you have the necessary authorizations to perform clearing operations in the system.
  
  By following these steps, you should be able to identify the cause of the GK862 error and take appropriate action to resolve it.