How To Fix GK849 - Clearing item & must be defined as an appropriations item

SAP Error Message - Details

• Message type: E = Error

• Message class: GK - Messages for SAP Consolidation

• Message number: 849

• Message text: Clearing item & must be defined as an appropriations item

What causes this issue?

In the cross-consolidation unit entry, the
<DS:GLOS.where-applied_indicator>where-applied indicator</> for
clearing item &V1& of the consolidation chart of accounts &V2&, which
uses <DS:GLOS.document_type>document type</> &V3&, has not been
specified correctly.
Since this entry deals with the
<DS:GLOS.elimination_of_investment_income>elimination of investment
income</>, this FS item must be an appropriation item. If it is not,
the <DS:GLOS.consolidation_of_investments>consolidation of
investments</> will produce faulty minority interest entries.

System Response

Error message

How to fix this error?

Maintain item &V1& and change the where-used indicator to:
RESET N1
'A' or 'B' if appropriation of retained earnings is shown in the
balance sheet, or
'C' if appropriation of retained earnings is shown in the income
statement.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GK849 - Clearing item & must be defined as an appropriations item ?

  The SAP error message GK849, which states "Clearing item & must be defined as an appropriations item," typically occurs in the context of budget management and controlling within SAP. This error indicates that the system is expecting a clearing item to be defined as an appropriations item, which is necessary for proper budget tracking and management.
  Cause:
  
  Incorrect Configuration: The clearing item you are trying to use is not set up correctly in the system as an appropriations item.
  Missing Master Data: The master data for the clearing item may not be defined or may be incomplete.
  Budgeting Process: The transaction you are attempting to execute requires that the clearing item be linked to an appropriations item for budgetary control purposes.
  
  Solution:
  
  
  Check Configuration:
  
  Go to the configuration settings in SAP (transaction code SPRO).
  Navigate to the relevant section for defining appropriations items and ensure that the clearing item in question is correctly defined as an appropriations item.
  
  
  
  Define Appropriations Item:
  
  If the clearing item is not defined as an appropriations item, you will need to create or modify it.
  Use transaction code OMPA (or the relevant transaction for your version of SAP) to define the appropriations item.
  
  
  
  Review Master Data:
  
  Ensure that all necessary master data related to the clearing item is complete and accurate.
  Check if the clearing item is assigned to the correct budget structure.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help files related to budget management and appropriations items for additional guidance.
  
  
  
  Testing:
  
  After making the necessary changes, test the transaction again to ensure that the error is resolved.
  
  
  
  Related Information:
  
  Appropriations Items: These are used in budget management to track and control expenditures against the budget. They are essential for ensuring that spending does not exceed allocated amounts.
  Budgeting in SAP: Understanding how budgeting works in SAP, including the roles of different types of items (e.g., revenue, expense, clearing), is crucial for effective financial management.
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message, as there may be known issues or fixes provided by SAP.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a consultant who specializes in SAP Financials for further assistance.